Operations Coordinator

3 days ago

Atlanta, Georgia, United States Momar Full time
Operations Coordinator Job Description

Momar, Inc. is seeking an experienced Operations Coordinator to join our team in Atlanta, GA. As a key member of our operations team, you will be responsible for managing sales processes, handling invoicing, and providing support for our AquaTrol Division.

Key Responsibilities:
  • Manage sales processes, including handling incoming email and phone requests from customers and sales representatives.
  • Perform daily follow-up tasks and manage emails to ensure timely resolution of customer inquiries.
  • Order certificates of insurance for customers and ensure compliance with company policies.
  • Proofread and edit AquaTrol orders to ensure accuracy and timely delivery.
  • Set up and maintain detailed customer records, including notes and updates.
  • Review and process customer job contracts and paperwork to ensure accuracy and timely execution.
  • Assist sales representatives in reviewing job orders and comparing them with job balances to avoid negative settlements.
  • Provide support in bid preparation and coordination for sales and operations teams.
  • Generate sales reports and analytics to track performance metrics and identify opportunities for growth.
  • Assist in developing and implementing procedures to track existing jobs for performance.
  • Coordinate with the sales team to track and follow up on service calls and contract renewals.
  • Create and distribute sales collateral and marketing materials to support the sales team.
  • Review and process bill-only orders to ensure accurate entry and invoicing according to company policies.
  • Manage customer and accounting inquiries related to billing, providing prompt and accurate resolutions.
  • Submit invoices online for customers requiring portal submission, ensuring adherence to customer requirements.
  • Maintain and update the list of special invoice requests to ensure all unique billing needs are addressed.
  • Adjust commissions on monthly invoices as necessary, ensuring accuracy and compliance.
  • Generate billing, charges, and end dates for WPC construction jobs in collaboration with sales representatives.
  • Update and document customer billing information on customer cards and job cards as needed.
  • Document and standardize new vendor invoice processes to ensure accuracy and efficiency.
  • Follow up monthly with sales representatives to obtain necessary billing amounts for invoicing.
  • Review, correct, and process all AquaTrol sales representative and staff expense reports in Concur.
  • Perform periodic audits of billing processes to ensure accuracy and identify areas for improvement.
  • Develop and maintain financial reports and forecasts related to invoicing and revenue.
  • Reconcile discrepancies between sales and accounting records, providing resolution as needed.
  • Collaborate with the accounting team to streamline invoicing procedures and improve cash flow management.
Requirements:
  • Associate's or Bachelor's degree in Business Administration, Accounting, Sales, or a related field.
  • Minimum 3 years of operations experience in a manufacturing environment or related industry.
  • Minimum 3 years' billing experience.

Momar, Inc. is an equal opportunity employer and welcomes applications from diverse candidates. If you have a disability and require an accommodation to apply for this position, please contact our Human Resources department.

  • System Operator

    6 days ago

    Atlanta, Georgia, United States Georgia System Operations Corporation Full time

    Job Title: System OperatorGeorgia System Operations Corporation is seeking a highly skilled System Operator to join our team. As a System Operator, you will play a critical role in ensuring the reliable operation of our power grid.Key Responsibilities:Independently manage and coordinate the operation of our generation facilities, including gas-fired units...

  • System Operator

    1 week ago

    Atlanta, Georgia, United States Georgia System Operations Corporation Full time

    Job Title: System OperatorGeorgia System Operations Corporation is seeking a highly skilled System Operator to join our team. As a System Operator, you will be responsible for managing the real-time operation of our generation facilities, ensuring the reliability and security of the bulk power system.Key Responsibilities:Independently commit and de-commit...

  • Operations Coordinator

    7 days ago

    Atlanta, Georgia, United States Superior Court of Fulton County Full time

    Job Title: Operations CoordinatorWe are seeking an experienced Operations Coordinator to join our team at the Superior Court of Fulton County. As an Operations Coordinator, you will provide administrative and operations support in the daily operation of an assigned department or court.Key Responsibilities:Independently conducts a variety of functions related...

  • Operations Coordinator

    3 weeks ago

    Atlanta, Georgia, United States Gold-N-Diamonds Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Administrator to join our team at Gold-N-Diamonds Inc. As an Operations Administrator, you will play a critical role in supporting the operations team by providing administrative assistance, scheduling work, and coordinating with vendors and suppliers.Key Responsibilities:Provide...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States Kobiton Full time

    Job Title: Operations CoordinatorKobiton is seeking a highly organized and motivated Operations Coordinator to assist in the day-to-day operations of our rapidly growing organization.Key Responsibilities:Ensure that the product operations team is meeting its objectives through solid project management, follow-up and task management and assignment.Assist with...

  • Operations Coordinator

    2 days ago

    Atlanta, Georgia, United States Celebrated Experiences Full time

    Operations CoordinatorCelebrated Experiences is a leading Luxury Destination Specialist and Hotel Marketing Company based in Atlanta, Georgia. We design personalized itineraries featuring a curated Collection of annually inspected Celebrated Hotels and Homes with hand-picked drivers and guides. Our mission is to provide best-in-class service to our travel...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States Association County Commissioners of GA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Program Coordinator to join our team at the Association County Commissioners of GA. This role will provide critical support to our Governmental Affairs, Leadership Development, and Conferences and Meetings teams.Key ResponsibilitiesCoordinate and communicate with the Governmental...

  • Operations Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Association County Commissioners of GA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Program Coordinator to join our team at the Association County Commissioners of GA. This role will provide critical support to our Governmental Affairs, Leadership Development, and Conferences and Meetings teams.Key ResponsibilitiesCoordinate logistics for meetings, events, and...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States Porsche Full time

    Job SummaryPorsche is seeking a highly motivated and detail-oriented Operations Intern to support the Executive Vice President & COO in the development of strategic and cross-functional briefings, presentations, and meeting summaries for the Operations department.Key ResponsibilitiesSupport the reporting and contribution of key PCNA cross-functional projects...

  • Operations Coordinator

    3 weeks ago

    Atlanta, Georgia, United States UPS Full time

    Job OverviewThis role involves performing a range of administrative tasks to support the operations of our organization. Responsibilities include data management, planning, and coordination, as well as handling packages and shipments. The successful candidate will also provide customer support and assist with inventory management.Employee Type:Fixed Term...

  • Operations Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Porsche Cars North America Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Operations Intern to join our team at Porsche Cars North America. As an Operations Intern, you will have the opportunity to work closely with our Executive Vice President & COO to develop strategic and cross-functional briefings, presentations, and meeting summaries for the Operations...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States Porsche Cars North America Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Operations Intern to join our team at Porsche Cars North America. As an Operations Intern, you will assist the Executive Vice President & COO in developing strategic and cross-functional briefings, presentations, and meeting summaries for the Operations department.Key ResponsibilitiesSupport...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States Porsche Cars North America Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Operations Intern to join our team at Porsche Cars North America. As an Operations Intern, you will play a key role in supporting the Executive Vice President & COO in the development of strategic and cross-functional briefings, presentations, and meeting summaries for the Operations...

  • Operations Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Porsche Full time

    About the RoleWe are seeking a highly motivated and detail-oriented individual to join our team as an Operations Intern. As a key member of our Operations department, you will play a critical role in supporting the Executive Vice President & COO in the development of strategic briefings, presentations, and meeting summaries.Key ResponsibilitiesSupport the...

  • Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States BELAY - Corporate Full time

    Job OverviewBELAY Corporate is seeking a highly organized and detail-oriented Operations Specialist to join our team. As a key member of our Business Operations team, you will play a critical role in supporting project management, reporting, and acquisition tasks.Key ResponsibilitiesSupport the execution and management of company-wide projects, ensuring...

  • Logistics Operations Coordinator

    4 weeks ago

    Atlanta, Georgia, United States iKING Full time

    Job DescriptionCareerLINK Staffing is seeking a skilled Logistics Coordinator to join our team at iKING. As a Logistics Coordinator, you will play a crucial role in ensuring the smooth operation of our supply chain.Key Responsibilities:Coordinate and monitor supply chain operations to ensure timely and efficient delivery of goods.Develop and implement...

  • Brokerage Operations Coordinator

    5 days ago

    Atlanta, Georgia, United States Ryan Specialty Group Full time

    Job Summary:The Brokerage Operations Coordinator is a key member of the brokerage team, responsible for providing operational support to ensure the seamless functioning of daily operations. This role contributes to the success of the brokerage team by efficiently handling day-to-day tasks, ensuring compliance with regulations, and facilitating effective...

  • Parking Operations Coordinator

    1 week ago

    Atlanta, Georgia, United States City of College Park, GA Full time

    Parking Operations Coordinator Job DescriptionWe are seeking a highly skilled and experienced Parking Operations Coordinator to join our team at the City of College Park, GA. As a key member of our parking operations team, you will be responsible for ensuring the smooth operation of our parking facilities and providing exceptional customer service to our...

  • Facilities Operations Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Malace HR Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Facilities Coordinator to join our team at Malace HR. As a key member of our operations team, you will be responsible for ensuring seamless facility operations and providing exceptional customer service to our clients.Key Responsibilities:Customer Service:Provide exceptional service to guests,...

  • Brokerage Operations Coordinator

    3 weeks ago

    Atlanta, Georgia, United States Ryan Specialty Full time

    Job SummaryThe Brokerage Operations Coordinator plays a vital role in ensuring the seamless functioning of daily operations within the brokerage team. This position requires a detail-oriented individual who can efficiently handle day-to-day tasks, maintain accurate records, and provide exceptional customer service.Key ResponsibilitiesAssist in executing and...