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Administrative Support Specialist
2 months ago
Position Summary: The Development Program Assistant plays a crucial role in delivering administrative and clerical assistance to the Fundraising, Communication, and Volunteer departments of Catholic Charities.
Reports To: Director of Institutional Advancement Supervises: None
FLSA Classification: Non-Exempt
Key Responsibilities:
Core Duties:
- Offer administrative support for the organization's development, volunteer, and communication requirements as directed by the Director of Institutional Advancement.
- Direct supporters to the appropriate personnel and assist clients in accessing community resources.
- Manage the processing of donor birthday greetings and other forms of communication.
- Code invoices for the Advancement Office accurately.
- Assist in organizing seasonal initiatives such as the Archbishop Hannan Community Appeal, Serve, and holiday collections.
- Oversee the inventory of all branded materials, letterhead, and office supplies.
- Perform additional tasks as assigned.
Physical Requirements: This position involves prolonged periods of sitting at a desk and utilizing a computer. It includes activities such as sitting, standing, walking, and talking. The ability to lift up to fifteen pounds occasionally is required. Physical Demands: The role is primarily sedentary, involving non-strenuous daily administrative tasks.
- Stand less than 33% of the time while on duty.
- Walk less than 33% of the time while on duty.
- Sit between 33% and 66% of the time while on duty.
- Utilize hands for fine motor tasks over 66% of the time while on duty.
- Reach with hands or arms less than 33% of the time.
- Full ability to communicate verbally and audibly.
- Correctable vision is necessary.
- Able to lift or carry up to 10 lbs.
Minimum Qualifications:
- High School Diploma or GED equivalent.
- 1 to 5 years of experience in providing administrative support.
- Familiarity with clerical and administrative processes and systems.
- Strong written and verbal communication skills.
