Facility Services Assistant

4 hours ago


West Roxbury, Massachusetts, United States Department of Veterans Affairs Full time
Job Summary

The Department of Veterans Affairs is seeking a highly skilled Facility Services Assistant to join our team. As a key member of our facilities maintenance team, you will be responsible for implementing work order responsibilities for routine and preventive maintenance, monitoring and reporting work order completion timeframes, and providing feedback on status of work orders to the requestor.

Key Responsibilities:

  • Monitors completion of preventive maintenance work orders
  • Monitors work progress of jobs assigned to trades shops and ensures that work sequence, procedures, methods, and deadlines meet the instructions of the supervisor
  • Provides system control, oversight, data entry, repair history, analysis, and documentation of the ongoing maintenance control program for the facility, resource management equipment, and miscellaneous tools and equipment
  • Prepares monthly, quarterly, and annual maintenance and operational program reports
  • Utilizes a maintenance control system to issue and schedule routine and cyclical maintenance, repair, and replacement of all equipment and machinery
  • Schedules and recommends training for trades craft crews and various professional and administrative support personnel to the maintenance program
  • Serves as technical advisor to both the Engineering Manager administering the maintenance work order system to control the activities of maintenance crews and ensuring budget funds are available
  • Organizes, devises, and suggests new methods of work and meets deadlines under pressure
  • Serves as contracting officer representative and a direct liaison with contractors performing work on site

Requirements:

  • One year of specialized experience in or related to the work of this position, which equipped you with the knowledge, skill, and abilities to perform the duties of the position
  • Practical knowledge of the trades and work performed by shops, such as mechanical, electrical, or carpentry, and the installation, inspection, maintenance, and improvement of both the inside and outside of building structures
  • Ability to review and analyze incoming work order requests for Facilities Maintenance to determine proper routing and compliance with agency policies and procedures
  • Ability to approve work orders of a routine nature and refer more complex requests to proper authority
  • Ability to perform site investigation of work order requests to determine the scope and complexity of the job and priority of need
  • Ability to obtain or develop accurate cost estimates for the budget, maintenance repair, and minor improvements

Working Conditions:

The job requires the performance of job duties by use of phones and/or computers in an office or shop setting. The incumbent will also be required to walk about specific sites in the Medical Center or at least sites where work has been identified as needed.

Benefits:

A career with the U.S. government provides employees with a comprehensive benefits package, including health insurance, retirement plans, and paid time off.



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