Marketing Proposal Coordinator

18 hours ago


Kansas City, Missouri, United States Aston Carter Full time
About the Role

This is an exciting opportunity to join Aston Carter as a Marketing Proposal Coordinator. As a key member of our proposal team, you will play a crucial role in supporting the timely execution of responses to RFPs/RFIs/RFQs, pitches, and proposals. Your responsibilities will include maintaining proposal content in Qorus Docs, managing review processes, conducting research, and gathering data from other firm departments.

Responsibilities
  • Provide administrative support for Proposal Team efforts, including maintenance of various databases.
  • Maintain proposal content in Qorus Docs, including Word and Power Point content, and proposal templates.
  • Manage review process for all proposal content, including proofreading, updating firm statistics, meeting timelines, and involving appropriate experts. Assist with preparation of daily, weekly, and quarterly reports.
  • Conduct research in support of proposals and pitch needs, using legal research tools and firm resources.
  • Serve as the touchpoint for data gathering from other firm administrative departments to gather information maintained by the Proposal Team.
  • Assist proposal and business development teams with troubleshooting service issues with company systems. Prepare Statements of Qualifications and proposal drafts as needed.
  • Proofread, edit, and format proposals and other content.
  • Coordinate with the Compliance Counsel teams for incoming proposal team projects, including follow up and distribution of action items.
  • Develop strong relationships with proposal team, business development team, Upper leadership, and attorneys.
  • Support work in multiple proposal projects simultaneously.


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