Assistant Property Manager

3 weeks ago

Atlanta, Georgia, United States JLL Full time
Job Title: Assistant Property Manager

The Assistant Property Manager plays a pivotal role in overseeing the day-to-day operations of specific properties under management. Working closely with the Property or General Manager, the APM serves as the professional-in-charge in the absence of the PM or GM.

Key Responsibilities:
  • Collaborate in the completion of the annual budget, income and expense, and capital improvement plan.
  • Review and approve accounts payable, ensuring accurate coding and property allocations.
  • Review aged delinquency report and communicate with Client Accounting Services to ensure all balances are paid and applied correctly.
  • Prepare or/and review adjustments to tenant billing process.
  • Assist with preparation and submission of monthly financial reports, ensuring deadlines are met.
  • Prepare and submit monthly accruals and provide variance explanations.
  • Review CAM reconciliations and ensure proper mailing of year-end reconciliations.
  • Track real estate tax due dates, process and mail checks, and follow up on payments.
  • Ensure all property files comply with JLL's audit requirements.
Operations:
  • Maintain compliance level of JLL management audit and prepare files and records for the audit annually.
  • Implement strategic plan and annual budgets, in conjunction with PM or GM.
  • Assist engineering staff in preparing the JLL Operations Audit.
  • Review new leases and write lease abstracts, submitting them to Accounting.
  • Coordinate employee assignments with the Chief Engineer and obtain bids from outside contractors for additional work.
  • Ensure emergency evacuation procedures are updated and life safety systems are functioning properly.
  • Assemble and analyze contract bids and submit recommendations and contract agreements for execution.
  • Support contract administration processes, including drafting contracts, scopes of work, and following up with vendors.
  • Prepare and/or review annual jurisdictional forms and filings.
  • Maintain regular communication with the property team, offering necessary support and information.
  • Prepare and/or review financial statements and reports on office building status, such as occupancy rates and lease expiration dates.
  • Oversee and develop other property team members, if required.
Tenant/Client Relations:
  • Provide excellent customer service to tenants, clients, contractors, and vendors.
  • Prepare tenant memos and correspondence as instructed by Managers.
  • Assist in planning annual safety warden meetings with GM, PA, and Engineering staff.
  • Coordinate tenant move-ins/move-outs, including necessary authorizations and insurance certificates.
  • Distribute annual tenant surveys and handle follow-up as needed.
Requirements:
  • Bachelor's degree in a related field, preferable but not required.
  • 2-3 years of experience working in a commercial property management team.
  • Real Estate License is required or must be obtained within 1 year from the date of hire.
  • Experience in preparing budgets, CAM reconciliations, and other financial reports.
  • Proficiency in using property management accounting platforms such as Yardi, Kardin, or MRI.
  • Excellent presentation skills, able to effectively communicate with senior-level management, clients, tenants, vendors, peers, and the public.
  • Strong analytical skills, with the ability to interpret and explain financial statements and calculate variances.
  • Problem-solving skills, able to handle practical tasks and adapt to situations with limited standardization.
  • Clear and succinct written and oral communication abilities in various settings and styles.
  • Strategic thinker with a focus on implementation.
  • Quick learner, open to change and new challenges.
  • Strong time management skills, capable of managing multiple projects simultaneously and working under pressure.
  • Attention to detail, thorough in task completion and ensuring accuracy.
  • Ability to read and interpret documents such as safety rules, equipment manuals, and procedure guidelines.
  • Ability to work autonomously as well as collaboratively within a team.
  • Strong interpersonal skills and the ability to work effectively with coworkers and clients at all levels.
  • Problem-solving abilities, able to handle practical issues and adapt to varying circumstances.

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