Customer Service Representative

4 weeks ago


Port Aransas, Texas, United States Silver Sands Vacation Rentals Full time
Job Summary

We are seeking a highly skilled and customer-focused Guest Service Agent to join our team at Silver Sands Vacation Rentals. As a key member of our staff, you will be responsible for providing exceptional service to our guests, owners, and vendors, ensuring a positive experience during their stay.

Main Responsibilities:

  • Maintain professional relationships with owners, guests, and vendors.
  • Review, update, and manage property notes and folios.
  • Resolve owners and guest-related issues.
  • Coordinate and prioritize maintenance requests.
  • Create, close, and modify work orders and property blocks.
  • Develop and maintain a trade vendor list and work closely with vendors to ensure completion of work orders.
  • Create, modify, and cancel reservations.
  • Process payments, adjust payment schedules, and code auto-payment exclusions.
  • Revise reservation folios and property details in the reservation management system.
  • Change rental rates and add fees.
  • Adjust pricing and discount codes.
  • Update reservation folios and property details in the reservation management system.
  • Quote reservation pricing using internal systems and property details.
  • Create account records by effectively communicating with owners and guests via the reservation management system.
  • Run reservation and maintenance reports and monitor various system alerts daily.
  • Stay abreast of the conditions and needs of each property.
  • Troubleshoot customer service and maintenance issues.

Requirements:

  • Proficiency with document management, databases, and spreadsheets.
  • Working knowledge of Microsoft applications.
  • Strong organizational skills with the ability to multitask and problem-solve.
  • Excellent communication skills.
  • Valid driver's license, auto insurance, and reliable transportation for travel between locations while working.
  • Must be eligible to work in the United States and pass a background screening.
  • Ability to work a variable schedule, including weekends, holidays, and on-call shifts as assigned.

Physical/Mental/Environmental Demands:

  • Sitting – 90%, Standing/Walking 10%. Required to stoop, bend, stretch, twist, and reach. Occasionally lift up to 15 lbs. Must be able to talk or hear. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Organize, multitask, and problem-solve.
  • Combination of indoor and outdoor workspaces.


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