Vice President of Administration and Finance
4 weeks ago
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for lifelong learning to a diverse community.
Job Summary
The Vice President of Administration and Finance reports to the President, serves as a member of the President's Executive Council, and oversees an annual budget of $148 million and more than 120 staff. As the Chief Financial Officer, the Vice President of Administration and Finance has primary responsibility for all financial-related activities of the university. The Vice President of Administration and Finance provides leadership in financial planning and analysis of return on investment, ensures financial goals are clearly established and communicated with all stakeholders, and strives for efficiencies in operations. Additional areas of oversight include accounting, financial control, procurement, facilities management, human resources, scholarship management, budgets, payroll, and construction. The Vice President of Administration and Finance will also be a key liaison to various campus vendors, including food service and the bookstore.
Key Responsibilities
Financial Management
- 1. Annual Financial Audit
2. Review and approve cost controls
3. Ensure compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial tax reporting
4. Investment of university funds
5. Inventory control
6. Financial statement review
7. Ensure vendors are paid timely
8. Insurance and oversight of Debt
9. Produce 1099 Tax Statement for students and parents
10. Oversight of the bookstore reconciliation
11. Report the interim report to the Board, Executive Council, and other stakeholders.
12. Financial management of the facilities foundation
13. Manage all construction accounting and approvals from state
- 1. Preparation of annual operating budget in collaboration with others
2. Preparation and submission of legislative biennial and fiscal session budgets
3. Oversees activities of federal grants to ensure all A-133 compliance issues are met
4. Report annual budget to the Board, President, Executive Council, and other stakeholders
- 1. The procurement of goods and services in compliance with state and federal laws, rules, and regulations
2. Risk management activities for buildings
3. Renewal of miscellaneous insurance policies
4. Request for Proposals related to professional services such as architect, engineers, and other professional or consultant services
5. Manage and certify for payment all university purchases
6. Minority vendors and reporting
- 1. Oversees building maintenance, institutional cleaning services, landscape and grounds, and tree management
2. Residence hall maintenance in collaboration with Residence Life
3. Oversight of sustainability issues
4. ADA services repair and installation
- 1. New employee hiring process
2. Fringe benefit management and reporting for health, dental, and other miscellaneous insurance policies
3. Retirement and social security enrollment and reporting on all employees
4. Background screening
5. Compliance issues in various areas
6. Request for positions related to operating budget and legislative budget request
- 1. Receipt of all university funds
2. Management of accounts receivable invoicing
3. Administers the university ID card office which produces ID cards for students, faculty, and staff
4. Third-party student billing
5. Activates meal plans for campuses
- 1. Process payrolls for Russellville and Ozark Campus
2. Works with human resources to produce accurate payroll information
3. Responsible for entering adjusted charges to student accounts
4. Coordinates with our health care consultant to assure compliance with Affordable Health Care Act
5. Director of this area is also responsible for internal audit but with a limited scope
6. Produce W-2 Statements
7. Produce 1098 Tax Statements for students and parents
8. Responsible for leave time accounting
- 1. Responsible for construction planning related to new projects and facility renovation
2. Work with architects, engineers, and construction companies to assure projects are completed on time in accordance with plans and specifications
3. Prepare cost estimates for projects
4. On a daily basis, check on all campus construction activity
- 1. Monitors operation of Chambers Cafeteria, Baz-Tech Student Union, and all other food service on campus.
2. Oversees contract implementation of food service providers.
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Russellville, United States Arkansas Tech Full timeAbout Arkansas Tech Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S....
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