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Office Coordinator for Ministry

2 months ago

Dallas, Texas, United States Texas Baptists Full time
Job Overview

PRIMARY ROLE:

Provide essential administrative assistance to the Texas Baptists' office, encompassing a variety of general office responsibilities.

KEY RESPONSIBILITIES:

Note: Specific duties may vary based on unique departmental needs.

*1. Oversee the receipt and distribution of offerings for various missions, ensuring accurate and timely preparation of prayer orders.

*2. Manage the onsite postage system in compliance with organizational standards.

*3. Act as a liaison with partner associations, facilitating necessary communications.

*4. Respond promptly to phone inquiries, take messages, and provide accurate information as needed.

*5. Handle mail and correspondence efficiently, ensuring proper distribution to relevant staff members.

*6. Draft and review letters, memos, and other documents with precision and timeliness.

*7. Welcome visitors in a professional manner, offering assistance and guidance as required.

*8. Organize and maintain records in accordance with retention policies.

*9. Collaborate effectively with colleagues to achieve project deadlines and objectives.

*10. Attend meetings and engage in training sessions as necessary.

*11. Manage inventory and distribution of materials related to the organization's mission to support churches across Texas.

*12. Perform additional duties as assigned.

ESSENTIAL QUALIFICATIONS:

Note: These qualifications represent the minimum requirements to perform the job effectively.

1. Previous experience in an office or clerical role is required.

2. Proficiency in English is necessary; knowledge of Spanish is a plus.

3. Clear verbal communication skills are essential for face-to-face and telephone interactions.

4. Ability to comprehend verbal instructions and communicate effectively in various environments.

5. Strong organizational skills and the ability to manage multiple tasks simultaneously.

6. Professional demeanor and effective communication are crucial in the workplace.

7. Ability to prioritize tasks efficiently.

8. A commitment to Christian values and principles is essential.

9. Proficient in various office software applications, including Microsoft Office Suite.

10. Familiarity with general office equipment is required.

11. Capability to lift and move objects as necessary.