Operations and Prequalification Manager

1 week ago


Santa Ana, California, United States Kya Services, LLC Full time
About the Job:
We are seeking an Operations and Prequalification Manager to join our team at Kya Services, LLC. This role requires exceptional organizational skills, proficiency in G-Suite, and intermediate knowledge of Excel, Word, and PowerPoint. The ideal candidate will work closely with our executives, sales, and marketing teams to assist with RFP/RFQ, organize company events, and provide sales and marketing support. Additional responsibilities may include managing executive calendars, phone support, and some travel.

Responsibilities:
* Ensure comprehensive interdepartmental communication* Facilitate, distribute, and administrate all procurement contracts* Compile sent contracts in CRM system, keeping all contracts up to date on all platforms* Complete and submits Pre-qualification & CUPCCAA paperwork for all Kya Holdings Inc. subsidiaries* Managing third-party vendor qualification portals, keeping all existing pre-qualifications current* Assist with RFP/RFQ, etc., by organizing and supporting executives/sales and marketing team* Assist in organizing company events* Provide Sales and Marketing support* Manage Executive Calendars* Phone Support* Some Travel

Required Skills:
3 years of experience as an administrative assistant or in a similar position is required. Construction industry experience is preferred. You must be able to comprehend technical instruction, understand standard office procedures, and possess comprehensive verbal and written communication skills. Ability to apply basic mathematical concepts and Excel formulas is also necessary.

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