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Legal Secretary

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time
Job Description

**Job Title:** Legal Secretary

**Job Summary:** We are seeking a highly organized and detail-oriented Legal Secretary to join our team at MyCareersFuture. The successful candidate will provide administrative support to our lawyers and partners, ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage the diaries and schedules of partners and lawyers, resolving any potential issues that may arise.
  • Handle incoming correspondence, phone calls, and emails, prioritizing key communications and responding accordingly.
  • Coordinate meetings, logistics, and travel arrangements, ensuring all necessary preparations are made.
  • Manage expenses and assist with projects led by partners and lawyers.
  • Provide administrative support, including printing, attending team meetings, and capturing action points.
  • Prepare and edit letters, correspondence, reports, and legal documentation, including urgent document edits and minor amendments.
  • Support partners and lawyers in managing client relationships, including building relationships, onboarding new clients, and facilitating tasks such as setting up meetings and scheduling calls.
  • Instigate and manage matter inception, including engagement and client care letters, and ensure comprehensive completion of the matter inception system data requirements.
  • Coordinate and organize client meetings, partner-sponsored events, and roadshows, including managing schedules, booking venues, and catering.
  • Collate and print information packs for client meetings, and make amendments and formatting changes to pitch documents.
  • Handle billing requests and proformas between monthly calls, ensuring proper instructions and priority are communicated.
  • Perform basic invoice checks, coordinate supporting documentation, facilitate invoice reviews and approvals, and manage final invoice processing and client communication.

Requirements:

  • High school diploma or equivalent required.
  • Minimum 2 years of experience in a similar role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment.
  • Proficiency in Microsoft Office.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.