Practice Assistant 3

1 month ago


Marquand, Missouri, United States Ogletree Deakins Full time
Job Summary

Ogletree Deakins is seeking a highly skilled Practice Assistant 3 to join our team. As a key member of our support staff, you will provide exceptional administrative assistance to our attorneys, ensuring the smooth delivery of quality legal services to our clients.

Key Responsibilities
  • Document Preparation: Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management software. Independently compose and draft routine cover letters and documents, proofread for accuracy, and prepare revisions and redlines as directed.
  • Mail and Filing: Review and route incoming mail and fax communications, prepare and process outgoing mail and faxes, and maintain paper and electronic files in compliance with internal policies.
  • Calendar Management: Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Timekeeping and Billing: Prepare time entries for assigned attorneys, submit in a timely manner, and prepare expense reimbursement and disbursement requests.
  • General Administrative Support: Provide administrative support during complex client meetings, take notes, ensure smooth meeting transitions, and assist with training new office staff.
Requirements
  • 10+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents, and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in MS Office, document management, time entry, e-filing, and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling, and punctuation
  • Strong proofreading skills
  • Superior organizational skills, including filing, calendaring, and proofreading
  • Time management skills and ability to work independently and with a team
  • Regular predictable attendance
  • Leadership qualities
Benefits

Ogletree Deakins offers a comprehensive benefits package, including paid time off, paid sick leave, 401(k) matching, profit sharing, paid holidays, paid parental leave, affordable health and life insurance, and tuition reimbursement.


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