Program Assistant Coordinator

6 days ago

Claremore, Oklahoma, United States HOME OF HOPE Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Assistant Coordinator to provide administrative and secretarial support to our Program Director, Program Coordinators, House Managers, and staff. This role is a critical part of our team, ensuring the smooth operation of our Community Supports and Residential Programs.

Key Responsibilities
  • Provide administrative support for the Community Supports/Residential Programs, including telephone coverage, copier projects, mail handling, supplies control, and necessary communications internally and externally.
  • Assist Program Coordinators in managing their schedules and handle calls from internal and external sources.
  • Set up and maintain suspense tickler files to track activities with specific deadlines, manage central files, and update contact lists as needed.
  • Purchase office supplies and equipment with the approval of the Program Director, maintaining documentation.
  • Provide administrative support for Monthly Meetings, ensuring the meeting room is prepared and set up appropriately, attending, taking notes, transcribing, and distributing minutes.
  • Perform special projects assigned by Program Coordinator or designee.
Core Responsibilities
  • Assist staff with missed punches, leave-time, or other questions.
  • Take care of staff inquiries and needs, as well as phone calls on payroll Monday.
  • Screen and process incoming calls and questions from staff to PC on payroll Monday.
Mileage and Logistics
  • Do monthly log on mileage, oil change, and DOA mileage & trip summary.
  • Figure the billable mileage and turn it in to finance.
  • Contact staff for current insurance and DL.
  • Notify PC if there is questionable mileage in a timely manner.
  • Contact HM if mileage is not turned in, utilizing good customer service skills.
  • Track mileage, ensuring HM is turning it in on time and it is correct.
  • Alert PC if there are issues with timeliness, neatness, etc.
Personal Money, Petty Cash, PEX Cards, and Fuel Receipts
  • Check the personal money & petty cash to ensure all is correct.
  • Alert PC if there are issues.
  • Call HM's if not turned in on time and alert PC if this is an ongoing issue.
Responsibilities with Claremore Area Program Business
  • Courier for Claremore.
  • Pick up client personal money and petty cash.
  • Deliver client personal money and petty cash.
  • Deliver pay stubs.
General Job Duties
  • Enter on-line incident reports.
  • Type up outcomes.
  • Fax/scan DDS-5's and get to PC for med changes.
  • Assist OCA during staff training audit, locating copies of in-services if needed.
  • Assist staff when PC is out of office.
  • Assist PC with checking all in-services, ensuring all are current, especially new hires and change of staffing between houses.
  • Order office supplies.
  • Filing.
  • Fax PT, nutrition, ETL, and other professionals monthly paperwork.
  • Hand out random drug screenings.
  • Help PC's with quarterly summaries.
  • All other duties as assigned.
Core Values

We are committed to making all decisions and performing all actions with the well-being of our clients as our primary focus, and to always putting our clients' interests ahead of our own.

We take personal responsibility, as an organization and as individuals, for our actions, hold each other accountable, and expect to be held accountable at any point throughout the year for our decisions and actions.

We commit to demonstrating mutual respect in communication and actions so that a positive environment for everyone is maintained.

We are committed to using established best practices, evaluating effectiveness of our efforts, and demonstrating a willingness to change current practices at any point based on evidence that change is needed.

  • Program Coordinator Assistant

    1 month ago

    Claremore, Oklahoma, United States HOME OF HOPE Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator Assistant to provide administrative support to our Program Director, Program Coordinators, House Managers, and staff. The successful candidate will be responsible for providing exceptional support to ensure the smooth operation of our Community Supports and Residential...

  • Program Coordinator Assistant

    1 month ago

    Claremore, Oklahoma, United States HOME OF HOPE Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator Assistant to provide administrative support to our Program Director, Program Coordinators, House Managers, and staff. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.Key...

  • Program Coordinator Assistant

    2 days ago

    Claremore, Oklahoma, United States HOME OF HOPE Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator Assistant to provide administrative support to our Program Director, Program Coordinators, House Managers, and staff. The successful candidate will be responsible for providing exceptional support in various areas, including general clerical duties, core responsibilities,...

  • Service Coordinator

    6 days ago

    Claremore, Oklahoma, United States JT Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Service Coordinator to join our team at JT Services. As a Service Coordinator, you will play a critical role in ensuring the smooth operation of our field technicians and delivering exceptional customer service.Key ResponsibilitiesCoordinate appointments and optimize routes for timely and...

  • Project Coordinator

    4 weeks ago

    Claremore, Oklahoma, United States Basden Steel Full time

    Job OverviewBasden Steel Corporation is a leading steel fabrication and erection company based in the southern United States. With a strong presence in Texas, Oklahoma, and surrounding areas, we provide comprehensive steel services to clients across various industries.We are seeking highly motivated and detail-oriented Project Coordinators to join our team...

  • Transportation Coordinator

    1 week ago

    Claremore, Oklahoma, United States Emerald Care Center Full time

    Job Title: Transportation DriverAt Emerald Care Center Claremore, we are seeking a reliable and safety-conscious Transportation Driver to join our team. As a key member of our transportation team, you will be responsible for safely and efficiently transporting residents to and from appointments, activities, and other destinations as required.Key...

  • Maintenance Coordinator Technician

    3 weeks ago

    Claremore, Oklahoma, United States CF Industries Employee Services LLC Full time

    Maintenance Coordinator Technician Job SummaryThe Maintenance Coordinator Technician plays a critical role in ensuring the safe and efficient execution of maintenance work across multiple disciplines. As a key member of the maintenance team, you will be responsible for managing documentation, communicating expectations to contractors, and leading safety...

  • Project Coordinator

    6 days ago

    Claremore, Oklahoma, United States Basden Steel Full time

    Job OverviewBasden Steel Corporation, a leading AISC certified Steel company, is seeking highly skilled Project Coordinators to join our team at multiple locations, including Waco, TX, Houston, TX, and Louisiana.We are committed to delivering a turn-key steel package to our clients, and our motto "Seamless Service" reflects our dedication to excellence.Key...

  • Recruiting Coordinator

    2 days ago

    Claremore, Oklahoma, United States BlackHawk Industrial Full time

    About the RoleWe are seeking a highly skilled Recruiting Coordinator to join our team at BlackHawk Industrial. As a key member of our Human Resources department, you will play a critical role in supporting the recruitment process from start to finish.Key ResponsibilitiesSource and screen candidates using a variety of methods, including advertising, online...

  • Service Coordinator

    2 weeks ago

    Claremore, Oklahoma, United States JT Services Full time

    Job SummaryWe are seeking a highly skilled and organized Dispatcher to join our team at JT Services. As a Dispatcher, you will play a critical role in ensuring the smooth operation of our field technicians, providing exceptional customer service, and driving business growth.Key ResponsibilitiesCoordinate and schedule appointments with customers and...

  • Occupational Therapy Assistant

    4 weeks ago

    Claremore, Oklahoma, United States Emerald Care Center Claremore Full time

    Job SummaryWe are seeking a highly skilled and compassionate Occupational Therapy Assistant to join our team at Emerald Care Center Claremore. As a PRN Occupational Therapy Assistant, you will play a vital role in providing therapeutic services to patients in a skilled nursing facility.Key ResponsibilitiesPatient Care: Implement treatment plans developed by...

  • Maintenance Coordinator Technician

    4 weeks ago

    Claremore, Oklahoma, United States CF Industries Employee Services LLC Full time

    Job Summary:The Maintenance Coordinator Technician plays a critical role in ensuring the safe and efficient execution of maintenance work across multiple disciplines. As a key member of the CF Industries Employee Services LLC team, you will be responsible for managing documentation, communicating expectations to contractors, and leading safety meetings. This...

  • Certified Medication Assistant

    4 weeks ago

    Claremore, Oklahoma, United States Brookdale Senior Living Full time

    About the RoleWe are seeking a dedicated and compassionate Certified Medication Assistant - CMA to join our team at Brookdale Senior Living. As a Medication Assistant, you will play a vital role in ensuring the health and well-being of our residents.Key ResponsibilitiesAdminister or assist with self-administration of medication and treatments as prescribed...

  • Activities Coordinator

    1 week ago

    Claremore, Oklahoma, United States Claremore Skilled Nursing & Therapy Full time

    Activities Director OpportunityWe are seeking a dedicated and creative Activities Director to join our team at Claremore Skilled Nursing & Therapy. As an Activities Director, you will play a vital role in ensuring the quality care and engagement of our residents.Responsibilities:Initiate and promote activities that stimulate resident interest and...

  • Logistics Coordinator

    2 weeks ago

    Claremore, Oklahoma, United States Locke Supply Full time

    About Locke SupplyWe're a progressive supply house with a strong focus on customer service and employee development.Job SummaryWe're seeking a motivated individual to join our team as a Delivery Driver Branch Associate. As a key member of our team, you'll be responsible for delivering materials to our customers, providing exceptional customer service, and...

  • Logistics Coordinator

    2 weeks ago

    Claremore, Oklahoma, United States Locke Supply Full time

    About Locke SupplyWe're a progressive supply house with a strong focus on customer service and employee development.Job SummaryWe're seeking a motivated individual to join our team as a Delivery Driver Branch Associate. As a key member of our team, you'll be responsible for delivering materials to our customers, providing exceptional customer service, and...

  • Medical Assistant

    2 weeks ago

    Claremore, Oklahoma, United States Hillcrest Hospital Claremore Full time

    About the RoleWe are seeking a skilled Medical Assistant to join our team at Hillcrest Hospital Claremore. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and support.ResponsibilitiesSupport the organization's mission, vision, and values.Assist licensed personnel with patient care and daily...

  • Medical Assistant

    1 week ago

    Claremore, Oklahoma, United States Hillcrest Hospital Claremore Full time

    About the RoleWe are seeking a skilled Medical Assistant to join our team at Hillcrest Hospital Claremore. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and support.ResponsibilitiesSupport the organization's mission, vision, and values.Assist licensed personnel with patient care and daily...

  • Medical Assistant

    6 days ago

    Claremore, Oklahoma, United States Grand Lake Mental Health Center Full time

    Job SummaryWe are seeking a highly skilled and compassionate Medical Assistant to join our team at Grand Lake Mental Health Center. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesAssist healthcare providers with patient exams, procedures, and treatmentsTake vital...

  • Medical Assistant

    1 week ago

    Claremore, Oklahoma, United States NextCare Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Medical Assistant to join our team at NextCare Urgent Care. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesPerform patient care duties under the Medical Assistant scope of practice in the urgent...