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Medical Records Coordinator

2 months ago

Thousand Oaks, California, United States PACS Inc Full time
Position Overview: The MDS Assistant plays a vital role in supporting the medical records department by ensuring the organization and management of resident records in accordance with established policies and procedures.

Key Responsibilities:
  • Work Schedule: Follow the work schedule and instructions provided by the supervisor.
  • Department Coordination: Assist in the planning and organization of the medical records department, ensuring compliance with policies.
  • Record Maintenance: Maintain accurate minutes of meetings and file documents as necessary.
  • Interdepartmental Collaboration: Develop and maintain effective working relationships with personnel across various departments to facilitate proper record maintenance.
  • Incident Reporting: Assist in documenting all incidents and accidents, ensuring proper filing in accordance with established protocols.
  • Record Retrieval: Retrieve and deliver resident records both manually and electronically as required.
  • Chart Management: Collect, assemble, and verify resident charts, ensuring completeness and accuracy.
  • Assessment Scheduling: Assist the MDS Coordinator in scheduling assessments following current guidelines.
  • Record Completeness: Ensure incomplete records are returned for correction and assist in developing procedures for proper record completion.
  • Information Release: Maintain a record of authorized information released from charts, ensuring compliance with privacy regulations.
  • Indexing: Index medical records as directed, maintaining various registries as required.
  • Report Preparation: Transcribe and type reports for physicians as necessary.
  • Telephone Inquiries: Respond to inquiries regarding medical records functions.
  • Safety Compliance: Report any unsafe conditions or equipment malfunctions to the supervisor immediately.
  • Staff Development: Participate in mandatory training programs and workshops as scheduled.

Qualifications:
  • High school diploma or GED required.
  • Typing speed of at least 45 words per minute.
  • Knowledge of medical terminology preferred.
  • Ability to work independently and collaboratively with others.
  • Strong communication skills in English.

Work Environment: The role requires moving throughout the facility, interacting with various personnel, and managing multiple tasks in a dynamic environment. The MDS Assistant must be adaptable and able to handle the demands of the position effectively.