Associate Director of Advancement Finance and Operations

1 week ago


Versailles, Kentucky, United States Kentucky Community and Technical College System Full time
Job Summary

This role leads the financial and operational management functions for the advancement team, responsible for developing and implementing processes, improving existing practices, training others, and assessing threats that need to be addressed proactively. The position also serves as a help desk system-wide for ensuring the accuracy of recording gifts and pledges in the Raiser's Edge database based on interpretation of the Council for the Advancement and Support of Education (CASE) standards, Internal Revenue requirements, Council for Aid to Education (CAE) and internal policies and procedures for receiving, processing, and recording gifts.

Key Responsibilities
  • Develops, implements, and trains system and college advancement staff on gift processing best practices to ensure consistency and compliance with regulations.
  • Reviews existing processes and designs streamlines solutions to improve workflows.
  • Serves as primary Help Desk for all college advancement staff on issues related to recording, receiving, and receipting all gifts and pledges.
  • Identifies data entry errors, makes recommendations on corrections, and adjusts records to ensure accuracy.
  • Maintains financial records for the KCTCS Foundation, Inc. using Generally Accepted Accounting Principles (GAAP) and QuickBooks; prepares financial statements and documents for audit and IRS 990.
  • Supervise staff involved with data, purchasing, and departmental budgets.
  • Helps develop, implement, and maintain operating budgets for the department and foundation.
  • Provides cross-training to department to ensure continuity of operations.
  • Ensure that KCTCS policy, procedures, and official records comply with the standards for charitable gifts of the IRS, CASE, and CAE.
Requirements
  • Bachelor's Degree in Accounting, Finance, or related field and five (5) years of relevant experience or equivalent.
  • Master's Degree in Accounting, Finance, or related field and seven (7) years of relevant experience or equivalent.
Preferred Qualifications
  • Previous financial experience with gifts, fund raising, and fund accounting a plus.
About KCTCS

KCTCS offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity.



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