Contract Administrator

2 weeks ago

Arlington, Virginia, United States Tetra Tech Full time
Job Title: Contracts Administrator

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise spans monitoring and evaluation, democracy and governance, peace and stability, rule of law and accountability, education, gender and inclusion, strategic communications, and leadership and organizational development. MSI has implemented projects in 90 countries worldwide, including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria, and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations, and universities. For more information, please visit our website at www.msiworldwide.com.

Please note: U.S. work authorization is required for this position.

Job Summary:

The Contracts Administrator will collaborate with Contracts Managers and provide beginning-to-end contractual support and oversight for multiple U.S. and field-based project teams. The Administrator will be expected to analyze and provide solutions to contractual issues, as well as communicate effectively with Project Managers, technical and financial staff, field offices, and subcontractors. This position will report to the Director of Contracts and Grants of MSI, though may be tasked with supporting other Tetra Tech operating units from time to time. The preferred location for this role is in the Washington, DC Metropolitan area.

Responsibilities:
  • Prepare subcontracts, grants, subawards, consultant agreements, and vendor purchase order agreements.
  • Ensure compliance with corporate and client regulations.
  • Review requests for agreements from project staff.
  • Ensure that all supporting documentation and approvals are complete prior to generating agreements.
  • Review prime contract documents for signature.
  • Support project management and technical staff with contract start-up, implementation, and closeout activities.
  • Prepare contract briefing materials, instruction on field office procurement policies, required client approvals, allowances, funding, and audit file documentation.
  • Support Contracts Managers in review and negotiation of subcontractor budget estimates in response to RFPs.
  • Collect and review subcontractor proposals and pricing justification.
  • Ensure completion and accuracy of subcontractor documents.
  • Provide training on contractual issues to headquarters and field office staff.
  • Maintain central contract and subcontract files.
  • Perform other related duties as assigned.
Qualifications:
  • Bachelor's degree in a relevant field, such as accounting, finance, business, or international development required.
  • Minimum three years of experience in contract administration with USG agencies.
  • Experience working with State Department contracting mechanisms required.
  • Experience with USAID awards preferred.
  • Experience in providing training on contractual regulations, policies, and procedures preferred.
  • Working knowledge of the Code of Federal Regulations, including FAR, DOSAR, and AIDAR, as well as other agency-specific regulations.
  • Working knowledge of U.S. government contract types.
  • Familiarity with cost and pricing principles.
  • Proficiency in Microsoft Office applications.
  • Experience working both independently and on a team.
  • Ability to research, apply, and communicate policies and regulations.
  • Strong writing, research, problem-solving, and exceptional organizational skills.
  • Fluency in English required. Proficiency in Spanish preferred.

At MSI Tetra Tech, health and safety play a vital role in our success. MSI Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities, and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Pay Transparency Statement:

We are committed to taking a thoughtful, compliant, and equitable approach to employment compensation. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is $65,000 to $95,000 USD.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

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