Business Office Associate

5 days ago


Indianapolis, Indiana, United States CarMax Full time
Job Summary

We are seeking a highly skilled Business Office Associate to join our team at CarMax. As a Business Office Associate, you will be responsible for providing exceptional customer service in a fast-paced, team-oriented environment.

Key Responsibilities
  • Assist store personnel and all store departments in their daily functions while adhering to CarMax guidelines
  • Provide customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
  • Process paperwork associated with retail/wholesale automobile sales, including printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
  • Process auction sales, dealer registration, and/or appraisal lane purchases, including the collection of titles, payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
  • Manage multiple pay types, including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
  • Process paperwork affiliated with the state DMV, including submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
  • Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
  • Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
  • Answer multi-line phone system, respond to callers' needs and direct calls as appropriate
Requirements
  • Ability to read, interpret and transcribe data in order to maintain accurate records
  • Ability to use resources and partnership to balance the needs of the customer and the business
  • Understanding of numeric filing system
  • Ability to use word processing, spreadsheet and other programs, displaying intermediate PC skills
  • Ability to prioritize and multi-task in a deadline-oriented environment which requires above average organizational skills and attention to detail
  • Lift objects that weigh as much as 15-20 lbs
  • Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
  • Complete CarMax provided training as required
  • Develop partnerships with Sales team and other departments in order to provide quality customer service
  • Maintain confidentiality of all records, files and reports within the scope of the position
  • Report Asset Protection and/or Human Resource related issues to management
What We Offer

CarMax is a dynamic and fast-paced work environment that offers opportunities for growth and development. As a Business Office Associate, you will have the opportunity to work with a talented team of professionals who are passionate about providing exceptional customer service.

We offer a competitive salary and benefits package, as well as opportunities for advancement and professional growth. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.



  • Indianapolis, Indiana, United States CarMax Full time

    Job SummaryWe are seeking a highly skilled Business Office Associate Lead to join our team at CarMax. As a Business Office Associate Lead, you will be responsible for mentoring and guiding Business Office Associates, ensuring the smooth operation of the business office, and providing exceptional customer service.Key ResponsibilitiesMentor and develop...


  • Indianapolis, Indiana, United States Carmax Full time

    About the RoleCarmax is seeking a highly organized and detail-oriented Business Office Associate to join our team. As a key member of our office staff, you will be responsible for providing exceptional customer service and supporting all store departments.Key ResponsibilitiesComplete administrative tasks to ensure seamless store operationsProvide top-notch...


  • Indianapolis, Indiana, United States CarMax Full time

    Job Summary:As a Business Office Associate at CarMax, you will play a critical role in providing exceptional customer service and ensuring a seamless sales experience. This position requires strong communication and organizational skills, as well as the ability to multitask and prioritize tasks in a fast-paced environment.Key Responsibilities:• Assist...

  • Office Associate

    5 days ago


    Indianapolis, Indiana, United States Harvest Market Full time

    Job SummaryThe Office Associate is a vital member of the Harvest Market team, responsible for ensuring the smooth operation of the store office. This role requires a high level of accuracy, honesty, and integrity, as well as excellent communication and organizational skills.Key ResponsibilitiesManage company assets, including safe funds, bank deposits, and...


  • Indianapolis, Indiana, United States BCforward Full time

    Business Development AssociateBCforward is seeking a highly motivated Business Development Associate to join our team in Indianapolis, Indiana. As a key member of our professional services pipeline, you will support our major U.S. enterprise account with a hybrid schedule including on-site work in the greater Indianapolis area.Key Responsibilities:Coordinate...


  • Indianapolis, Indiana, United States Rittenhouse Village at Northside Full time

    Job SummaryRittenhouse Village at Northside is seeking a highly organized and detail-oriented Business Office Assistant to join our team. As a key member of our financial operations team, you will be responsible for assisting with the preparation and monitoring of all monthly billing and collection processes, as well as overseeing cash controls and...

  • Office Associate Lead

    2 weeks ago


    Indianapolis, Indiana, United States Van Ausdall & Farrar Full time

    Job Title: Lead Office AssociateWe are seeking a highly skilled and experienced Lead Office Associate to join our team at Van Ausdall & Farrar. As a key member of our customer service and administrative team, you will be responsible for supporting the entire customer service, administrative, and production activities according to the contracted company...


  • Indianapolis, Indiana, United States Van Ausdall & Farrar Full time

    Job SummaryThe Lead Office Associate/Resource Center Coordinator is a key role that supports the entire customer service, administrative, and production activities at our client site in downtown Indianapolis. This position is responsible for handling print production, mail delivery, and general administrative and office duties.Key ResponsibilitiesOperate...


  • Indianapolis, Indiana, United States Compassus Full time

    Job Title: Home Health Business Office CoordinatorCompassus is seeking a highly skilled and organized Business Office Coordinator to join our Home Health team. As a key member of our business office, you will be responsible for ensuring the smooth operation of our business functions, including billing, payroll, and administrative tasks.Key...


  • Indianapolis, Indiana, United States Intuit Full time

    Job Title: Business Tax AssociateAt Intuit, we are seeking a highly motivated and experienced Business Tax Associate to join our team. As a Business Tax Associate, you will be responsible for providing expert guidance and tax preparation services to our customers.Key Responsibilities:Manage complex business tax returns for Partnerships and S...

  • Office Associate

    4 weeks ago


    Indianapolis, Indiana, United States Indianapolis Public Schools Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Associate to join our team at Indianapolis Public Schools. The successful candidate will provide administrative support to our staff, ensuring seamless operations and exceptional customer service.Key ResponsibilitiesAnswer and screen telephone calls, arranging conference calls and...


  • Indianapolis, Indiana, United States A Place For Mom Full time

    Job Title: Business Development AssociateAt A Place for Mom, we are seeking a highly motivated and results-driven Business Development Associate to join our team. As a Business Development Associate, you will play a pivotal role in attracting new Skilled Nursing Facility (SNF) customers to our platform.Key Responsibilities:Develop and execute strategies to...


  • Indianapolis, Indiana, United States Virtual Full time

    Job SummaryWe are seeking a Senior Associate, Business Development to join our team at Virtual. This role is responsible for generating sales, increasing revenue and profitability.Key ResponsibilitiesEstablish and maintain target lists, developing client relationships.Conduct prospecting activities, including phone calls, email, social media, and in-person...

  • Office Associate

    1 day ago


    Indianapolis, Indiana, United States Indianapolis Public Schools Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Associate to join our team at Indianapolis Public Schools. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records. Key Responsibilities: Screens calls and responds...


  • Indianapolis, Indiana, United States Canon Business Process Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Service Representative I to join our team at Canon Business Process Services. This role is responsible for providing exceptional customer service, handling mail and packages, and performing various administrative tasks.Key ResponsibilitiesCustomer Service: Provide total customer...


  • Indianapolis, Indiana, United States The High Companies Full time

    Job Title: Business Development AssociateWe are seeking a highly motivated and results-driven Business Development Associate to join our dynamic sales team. As a key member of our team, you will be responsible for identifying and pursuing new business opportunities within our assigned territory.Key Responsibilities:Support the Territory Manager and Client...


  • Indianapolis, Indiana, United States Cirrus Group Consulting Full time

    Job OverviewCirrus Group Consulting is seeking a skilled and detail-oriented Associate Business Analyst to join our team. The Associate Business Analyst will work closely with the Director of Product Innovation and Marketing to analyze business processes and problems, identify areas for improvement, and develop strategies to enhance efficiency and...


  • Indianapolis, Indiana, United States Indianapolis Public Schools Full time

    Job Title: Office Associate 12 monthsJob Summary:We are seeking a highly skilled and detail-oriented Office Associate to join our team at Indianapolis Public Schools. As an Office Associate, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Maintain accurate and...


  • Indianapolis, Indiana, United States Indianapolis Public Schools Full time

    Job Title: Office Associate TreasurerIndianapolis Public Schools is seeking a highly skilled and detail-oriented Office Associate Treasurer to join our team. As a key member of our administrative staff, you will be responsible for performing a variety of complex bookkeeping, administrative, and secretarial duties.Key Responsibilities:Maintain a large,...

  • Office Associate III

    3 weeks ago


    Indianapolis, Indiana, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Office Associate III to join our team at the Commonwealth of Virginia. This advanced-level position requires a strong background in office and administrative practices, policies, and procedures.Key ResponsibilitiesProvide administrative support to various programs and offices, including typing, transcribing, and...