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Financial Operations Manager

2 months ago

Placentia, California, United States Equis Staffing Full time
Job Description

Equis Staffing is representing a prominent manufacturer of medical devices and supplies in seeking a Financial Operations Manager.

The primary role of the Financial Operations Manager is to deliver strategic financial oversight to support the company's growth and profitability targets. This encompasses managing the general ledger, overseeing the monthly financial closing process, preparing financial statements, and conducting variance analysis, including budgeting, forecasting, and cost analysis. The position requires direct involvement in all accounting functions, including collections and vendor negotiations. The Financial Operations Manager is tasked with ensuring the accuracy and integrity of all activities within the finance department.

Reporting Structure:

The Financial Operations Manager reports directly to the Chief Financial Officer (CFO).

Direct Reports:

The following roles report directly to the Financial Operations Manager: Senior Accountant, Accounts Payable Specialist, Accounts Receivable Specialist.

KEY RESPONSIBILITIES:

Leadership / Management:

  • Collaborate with all personnel to achieve organizational objectives.
  • Enhance the professional image of both self and the organization.
  • Supervise the performance of all team members.
  • Identify and implement improvements to departmental processes.
  • Work closely with engineering and production teams to manage and minimize manufacturing expenses.
  • Oversee group purchasing organization (GPO) and distribution partner rebates.
  • Perform additional duties as assigned by management.
  • Coordinate training and development for direct reports as necessary.

Accounting Operations:

  • Maintain an organized and efficient office environment.
  • Develop, analyze, and review corporate budgets against actual performance.
  • Manage all financial transactions and ensure timely deposits.
  • Create and uphold accounting forms, procedures, and policies.
  • Review customer credit alerts and communicate necessary information to staff.
  • Generate and distribute monthly financial statements.
  • Prepare and post payroll journal entries accurately.
  • File sales and property tax reports as required.
  • Forecast collections and maintain cash flow projections.
  • Manage corporate accounts and staff credit cards.
  • Conduct monthly bank reconciliations.
  • Oversee all accounting functions and personnel.
  • Assist reporting personnel as needed.

Administration / Human Resources:

  • Conduct interviews for accounting department positions.
  • Ensure timely attendance and preparedness of department personnel.
  • Monitor and manage company overtime expenses.
  • Perform additional administrative tasks as directed by management.

QUALIFICATIONS:

  • 7-10 years of comprehensive accounting experience in a manufacturing environment.
  • Experience in the medical device sector, particularly with distribution, rebates, and GPO contracts is preferred.
  • Bachelor's Degree in Accounting is required.
  • CPA certification is preferred.
  • Proficiency in Epicor ERP Software is essential.
  • Strong communication skills with all stakeholders within the organization.
  • Ability to lead a team to accomplish tasks while minimizing errors.
  • Competence in documenting procedures as necessary.
  • Adherence to company policies and procedures.

PERFORMANCE MEASURES:

The effectiveness of the Financial Operations Manager will be evaluated based on:

  • Completion of all assigned duties.
  • Achievement of goals set during performance evaluations.
  • Punctuality and preparedness for work.
  • Organization and cleanliness of the workspace.
  • Ability to manage direct reports effectively.
  • Accuracy in payroll processing.
  • Timeliness and precision of internal documentation.
  • Success in collecting overdue invoices and maintaining customer relationships.
  • Management of the company's cash flow.
  • Retention of departmental staff.
  • Accuracy and maintenance of financial records.
  • Establishment of a positive work environment.
  • Compliance with company standards and supervisory instructions.