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Office Manager

2 months ago

Lafayette, Louisiana, United States Giles Automotive Full time

Job Title: Executive Assistant
Organization: Giles Automotive

Position Overview:
Giles Automotive is seeking a detail-oriented and proactive Executive Assistant to provide essential support to our team. This role is vital in ensuring our operations run smoothly and efficiently, contributing to our mission of delivering exceptional automotive services.
The successful candidate will demonstrate outstanding communication abilities, meticulous attention to detail, and a talent for managing various tasks simultaneously.

About Us:
At Giles Automotive, we pride ourselves on our commitment to excellence in the automotive industry. Our team is dedicated to providing high-quality services while fostering a positive environment for both our employees and customers.

Key Responsibilities:

  • Manage incoming communications, including calls and emails, with professionalism and efficiency.
  • Maintain and organize electronic and physical files, ensuring all information is up-to-date.
  • Coordinate schedules and appointments for team members, prioritizing tasks effectively.
  • Assist in processing applications and maintaining accurate records.
  • Support the planning and execution of company events and meetings.
  • Prepare and distribute internal communications, including newsletters and updates.
  • Handle financial transactions related to fundraising and donations, maintaining precise records.
  • Assist in organizing various company activities and events as required.

Qualifications:

  • Experience in administrative roles is preferred.
  • Strong organizational and time management skills.
  • Exceptional attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite and familiarity with database management.
  • Ability to engage effectively with a diverse range of stakeholders.
  • A proactive mindset and adaptability in a dynamic work environment.
  • Alignment with the values and mission of Giles Automotive.

Interested candidates are encouraged to submit their resume along with a cover letter detailing their relevant experience and interest in the position. Please include your salary expectations and availability to start. We are committed to creating a diverse environment and are proud to be an equal-opportunity employer.

We appreciate all applications; however, only those selected for an interview will be contacted.