Accreditation Associate

3 weeks ago

Washington, Washington, D.C., United States Kellen Full time
Job Description

About Kellen

Kellen is a global leader in providing management and services to professional and trade organizations. We empower Board leaders by offering operational frameworks and strategic guidance to better serve their organization's mission and vision.

As a dedicated professional services company, we offer solutions to organizations, such as association management, public affairs, marketing, meeting management, education, and strategic communication. Leveraging our expertise across diverse industries including healthcare, food and beverage, buildings and materials, and technology, as well as our global perspective with a presence in North America and Europe, we collaborate with over 100 organizations to help achieve their goals.

Understanding the importance of a strong and effective Board of Directors, we offer customized management solutions that address the unique needs of each organization we partner with.

Position Summary

The Accreditation Associate plays a key role in maintaining high educational standards for our clients, primarily professional and trade associations. Following Kellen Best Practices, this position supports the coordination, monitoring, and documentation of accreditation activities across various clients and disciplines. The ideal candidate is organized, detail-oriented, and thrives in both collaborative and independent work settings. Experience with accreditation processes, compliance, and quality assurance is essential. If you are passionate about supporting educational excellence and contributing to continuous improvement efforts, we invite you to bring your skills to our innovative and dynamic team.

Key Responsibilities

  • Develop and Implement Plans: Assist in creating and executing accreditation plans, policies, and procedures to ensure smooth and effective operations.
  • Research and Analysis: Conduct comprehensive research on accreditation standards, best practices, and industry trends to keep our programs ahead of the curve.
  • Reporting and Documentation: Prepare and submit detailed accreditation reports, applications, and self-studies to accrediting bodies and external reviewers.
  • Data Management: Collect and maintain accreditation data and evidence using state-of-the-art tools and systems.
  • Site Visits and Audits: Facilitate and actively participate in accreditation site visits, surveys, and audits to ensure compliance and continuous improvement.
  • Training and Guidance: Provide expert training and guidance to staff on accreditation requirements and expectations.
  • Stakeholder Communication: Communicate and collaborate effectively with internal and external partners on all accreditation matters.
  • Issue Resolution: Identify and resolve any accreditation issues and risks, recommending and implementing corrective actions.
  • Quality Improvement: Contribute to the ongoing quality improvement and enhancement of our organizational programs and services.
  • Project Support: Assist the education department with various projects as assigned, showcasing your versatility and dedication.

Additional Responsibilities

  • Committee Management: Oversee committee operations to ensure alignment with accreditation goals.
  • Speaker Management: Coordinate speaker engagements and manage logistics for accredited events.
  • Continuing Education (CE) and Certification: Create and maintain CE certificates and certificates of completion for attendees at accredited events.
  • Application Management: Assign and manage external applications programs efficiently.
  • Webinar and Scholarship Programs: Manage webinar and scholarship programs, ensuring they meet accreditation standards.
  • Representation: Serve as an education representative at accredited events, embodying our commitment to excellence.

Other duties that align with the mission and vision of the company as assigned.

Requirements

  • Minimum of two years of experience in accreditation, quality assurance, or compliance across multiple disciplines.
  • In-depth knowledge of accreditation standards, processes, and best practices.
  • Strong analytical, research, and problem-solving abilities.
  • Exceptional written and oral communication skills.
  • Proficiency in Microsoft Office and other relevant software applications.
  • Detail-oriented, organized, and capable of working independently and collaboratively.
  • Flexible, adaptable, and able to manage multiple tasks and deadlines effectively.
  • High level of professionalism, integrity, and ethical standards.

Work Environment

This position operates within an office environment. The physical demands outlined below are representative of those that must be met by an employee to successfully fulfill the essential functions of the job. Reasonable accommodations may be provided to enable individuals with disabilities to perform these essential functions.

  • Hybrid Work Environment: All employees located within commuting distance of one of Kellen's offices are required to go in on Tuesdays and Wednesdays. Flexibility in going into the office additional days may be necessary.
  • Extended Work Hours: The nature of this role may require more than 40 hours per week to fulfill job responsibilities. Additionally, flexibility in working nights and weekends may be necessary. Longer hours, travel, and weekend commitments are typically associated with conferences or special events.
  • Office Equipment Usage: The role routinely involves the use of standard office equipment, including but not limited to computers, telephones, photocopiers, filing cabinets, and fax machines.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not exhaustive lists of all duties, responsibilities, or physical demands required. Employees may be required to perform other duties as assigned, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirements

Occasional travel may be necessary for this position, up to 20% of the time. Modes of transportation may include air travel, car, or rail.

Kellen EEO Statement

Kellen does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of Kellen to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works.

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