Clinical Support Specialist

7 days ago


Santa Ana, California, United States Casa de la Familia Full time
Casa de la Familia: A Leader in Mental Health Services

Our organization is dedicated to providing high-quality mental health services to underserved minority populations. We strive to create a supportive environment, addressing the unique needs of each individual.

Job Title: Administrative Assistant

We are seeking a skilled administrative assistant to join our team, supporting our case managers in daily tasks and responsibilities. This includes making travel arrangements, preparing reports, and providing general support.

Key Responsibilities
  • Travel Arrangements: Make travel arrangements for our case managers, ensuring timely transportation and accommodations.
  • Report Preparation: Assist in report preparation, updating regularly scheduled documents as needed.
  • Communication: Write and distribute emails, correspondence memos, letters, faxes, and forms, maintaining clear and concise communication.
  • Policies and Procedures: Update office policies and procedures, maintaining accurate records for future reference.
  • Office Supplies: Order office supplies, researching new deals and suppliers to optimize budget efficiency.
  • Contact Lists: Maintain contact lists, ensuring up-to-date information for effective communication.
  • Administrative Support: Provide general support to the administration, acting as the point of contact for internal and external clients.
  • Event Support: Support community mental health events, researching and maintaining event listings.
Requirements
  • Bilingual Skills: Bilingual skills in English and Spanish are highly valued.
  • Administrative Experience: Proven experience as an administrative assistant or office administrator.
  • Office Management: Knowledge of office management systems and procedures.
  • Equipment Knowledge: Working knowledge of office equipment, such as printers and fax machines.
  • Software Proficiency: Proficiency in MS Office, particularly MS Excel and MS PowerPoint.
  • Time Management: Excellent time management skills and ability to prioritize tasks effectively.
  • Problem-Solving: Attention to detail and problem-solving skills.
  • Organization: Strong organizational skills with the ability to multitask.

This non-paid position requires a commitment of 6 months, with a minimum of 10 hours per week. A competitive estimated salary for this role is $15-$18 per hour, considering the location and industry standards.



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