Procurement and Asset Management Executive

7 days ago

Tallahassee, United States City of Doral Full time
Job Summary

The City of Doral seeks a highly skilled and experienced Procurement and Asset Management Director to lead the planning, management, and coordination of the City's procurement and asset management functions. This key role will assist in special projects, provide advice to the City Manager and various departments, and recommend policy for procurement and asset management matters.

Key Responsibilities
  • Plan, manage, and coordinate the activities and operations of the City's procurement and asset management functions.
  • Assist in special projects and provide advice to the City Manager and various departments.
  • Recommend policy for procurement and asset management matters.
  • Assess city-owned assets to identify opportunities for cost-savings and revenue generation.
  • Manage the acquisition and disposition of real property on behalf of the City.
  • Supervise the procurement and asset management staff, train staff, assign tasks, evaluate performance, and recommend disciplinary action as needed.
  • Plan, organize, direct, and review a wide variety of programs, projects, and activities related to procurement and asset management activities.
  • Perform market research, review quotes, and compile/analyze data.
  • Coordinate the bid process with other departments within the City.
  • Examine requisitions and prepare complex bid specifications for goods, services, and equipment.
  • Approve all requisitions and manage the bid process.
  • Obtain input from the City Attorney, risk staff, and/or consultants to ensure compliance with legal requirements.
  • Review and approve purchase orders.
  • Maintain detailed records of solicitations, proposals, bid processes, and contract awards.
  • Provide technical expertise regarding assigned functions and develop policies and procedures.
  • Maintain and update the Procurement Manual.
  • Oversee the administration of all City contracts in collaboration with user departments and the City Attorney.
  • Maintain the City's contracts on the city's contract management software.
  • Review and monitor all City contracts in collaboration with user departments.
  • Responsible for maintaining accreditation of procurement with the National Institute of Governmental Purchasing (NIGP).
  • Implement best practices as defined by NIGP.
  • Conduct research with user departments on initiatives to reduce costs and increase products'/services' quality and timely delivery.
  • Responsible for recording and tracking of all fixed assets utilizing the City's fixed asset software system.
  • Analyze life cycle and replacement of fixed assets.
  • Prepare reports on buy-lease-maintenance recommendations.
  • Assess the City's real estate assets and real estate needs to advise the City Manager and Council.
  • Facilitate the acquisition and disposition of real property on behalf of the City.
Requirements
  • Bachelor's degree in finance, business administration, accounting, political science, or a related field.
  • At least five (5) years of related work experience in government finance, procurement, asset management, or contract management.
  • Two (2) years of supervisory or management experience is strongly preferred.
  • Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB) professional certification or obtain within one (1) year of hire.
  • Valid driver's license with an acceptable driving record.
Knowledge, Skills, and Abilities
  • Knowledge of budgeting principles and practices.
  • Knowledge of federal and state grant procurement requirements along with FEMA emergency reporting requirements.
  • Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
  • Knowledge of small office equipment, including copy machines or multi-line telephone systems.
  • Skill in using computers for data entry, word processing, and/or accounting purposes.
  • Ability to organize information and make basic analysis of data for report compilation.
  • Ability to understand and comply with written and verbal instructions, guidelines, and operating procedures.
  • Ability to maintain efficient operational records and prepare accurate reports.
  • Ability to establish and maintain effective working relationships with supervisors, employees, and the public.
  • Ability to make rational decisions.
  • Ability to prepare and/or process purchase orders.
  • Ability to be fluent in the English language.
  • Ability to communicate in Spanish is a plus.

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