Lot Coordinator Specialist

6 days ago

Fairview, Oregon, United States Carvana Full time
Job Title: Lot Coordinator Specialist

ADESA is seeking a dedicated and detail-oriented Lot Coordinator Specialist to join our team. As a key member of our Lot Team, you will play a crucial role in ensuring the smooth operation of our vehicle inventory.

Responsibilities:
  • Perform duties in compliance with all contractual customer agreements, ensuring seamless interactions with clients.
  • Utilize AuctionTrac to scan inventory and record vehicle movements, maintaining accurate records and facilitating efficient operations.
  • Assist in maintaining the organization and accessibility of inventory, ensuring vehicles are properly designated and easily accessible.
  • Participate in periodic physical inventories to verify inventory accuracy and identify any discrepancies.
  • Act as a liaison between the auction and designated accounts, providing exceptional customer service and support.
  • Collaborate with representatives to identify vehicles requiring repairs, recommending necessary work to generate revenue.
  • Determine which vehicles require outside services, such as dent removal or glass repair, and coordinate with shops accordingly.
  • Review and write repair orders, ensuring accurate documentation and efficient communication with shops.
  • Locate, number, and place vehicles not requiring shop work on the sale line, maintaining a smooth and organized process.
  • Verify vehicle mileage and confirm year, miles, and VIN numbers before sale, ensuring accuracy and compliance.
  • Communicate with shop and operational personnel to ensure efficient inventory flow, from check-in to sale.
  • Place initial stickers on vehicles for designated shops and move vehicles requiring services to the proper staging areas.
  • Flag vehicles, add final stickers, and mark numbers on windshields, preparing them for sale.
  • Walk vehicles with representatives prior to sale to ensure quality of shop work and final recon.
  • Take pictures of inoperable vehicles as needed, providing visual documentation for customers.
  • Track missing units and assist transporters in locating vehicles, ensuring timely resolution.
  • Locate redemption units upon request and assist administrative staff in releasing vehicles to customers.
  • Use PC and AMS to look up information regarding designated vehicles, maintaining accurate records.
  • Enter repair orders into the VTrace system, ensuring seamless communication with shops.
  • Assist in educating Vehicle Inspectors on SOPs for each account, promoting consistency and accuracy.
  • Ensure arbitrated units are restocked into inventory and proper announcements are made, maintaining a smooth process.
  • Identify and add/verify vehicle announcements and reports, ensuring accuracy and compliance.
  • Dealer Consignment: Determine if a "no start" vehicle should be moved to the Mechanic Shop using basic diagnostic skills.
  • Dealer Consignment: Create Live Block Listings using a hand-held device, facilitating efficient sales.
  • Sale Day: Operate gas dollies, lock out tools, or jump packs as needed, ensuring a smooth sale process.
  • Sale Day: Assist with coordination of the sale line, ensuring a seamless and efficient process.
Qualifications:
  • Automotive experience required, with auction experience preferred.
  • Basic computer skills are necessary, with proficiency in PC and AMS systems.
  • Ability to work outdoors in various weather conditions, with a valid driver's license and ability to operate a motor vehicle.
  • Must be at least 18 years old, with a strong work ethic and attention to detail.
Perks and Benefits:
  • Medical, dental, and vision benefits, ensuring comprehensive health coverage.
  • 401K with company match, promoting financial security and stability.
  • Generous PTO (paid time off), allowing for relaxation and rejuvenation.
  • A multitude of perks, including student loan payments, reimbursement programs, discounts on vehicles, benefits for pets, and more.
  • A great wellness program, promoting physical and mental well-being.
  • Access to opportunities for skill development and knowledge sharing across the organization.
About Us:

ADESA operates 56 locations throughout the US, with Vehicle Service & Logistics Centers providing a wide range of vehicle services, including repair and reconditioning, auction remarketing, and more. Our inventory comprises hundreds of thousands of vehicles across North America, from retail to commercial, OEM, and more. As an industry leader, ADESA is poised for multi-year expansion, with huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles. We are seeking great people to join us on this journey.

Hiring is contingent on passing a complete background check and motor vehicle record check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer, committed to diversity and inclusion. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information.

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