Senior Fleet Manager

3 weeks ago

Oakland, California, United States BARTCA Full time
Job Summary

We are seeking a highly skilled and experienced Senior Manager of Fleet Management to join our team at BARTCA. As a key member of our operations team, you will be responsible for managing and directing the daily administration and operations of our fleet management division.

Key Responsibilities
  • Manage and direct the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy.
  • Oversee the administration of the District's EPN program, including coordinating information between the District and DMV, and administering third-party systems designed for monitoring driver's license information and generating motor vehicle reports.
  • Prepare written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors.
  • Develop and prepare bid specifications for vehicles and equipment for all District departments.
  • Assess funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements.
  • Administer the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment.
  • Conduct utilization and evaluation studies of the condition of the fleet on an ongoing basis.
  • Manage and monitor the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment.
  • Assist in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
  • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
  • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
  • Monitor developments and legislation related to assigned area of responsibility; evaluate impact upon district operations; recommend and implement equipment, practice, and procedural improvements.
  • Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
  • Participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
  • Serve as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues.
  • Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to track and structures maintenance programs, policies and procedures as appropriate.
  • Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of way and facilities repair and maintenance.
Requirements
  • Bachelor's degree in facilities management, public administration, business administration, or a related field from an accredited college or university.
  • Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities.
  • Knowledge of operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program, principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment, techniques used for researching, analyzing and determining equipment needs and utilization, administrations, budgeting, and personnel management, bid specifications for acquisition of vehicles and equipment, applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation, funding constraints and regulations as they apply to BART or similar agencies, principles and practices of procurement, purchasing, ordering and requisitioning, principles and practices of budget preparation and administration, principles of supervision, training, and performance evaluation, related Federal, State and local laws, codes and regulations, principles and practices of industrial safety policies and procedures.
  • Skill in planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division, planning, organizing, and implementing cost effective programs for fleet operations, analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets, responding rapidly to handle non-standard service requirements, understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety, preparing, maintaining and using computer software programs to maintain records, reports and correspondence, communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors, using problem solving techniques to avoid or resolve fleet maintenance issues, implementing techniques used for researching, analyzing and determining equipment needs and utilization, selecting, supervising, training and evaluating staff, participating in the development and administration of division goals, objectives and procedures, interpreting and applying Federal, State and local policies, laws and regulations, establishing and maintaining effective working relationships with those contacted in the course of work.
Benefits

We offer a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Additionally, we provide a range of benefits, including medical coverage, dental coverage, vision insurance, retirement plan, money purchase pension plan, deferred compensation and Roth 457, sick leave accruals, vacation accruals, holidays, life insurance, accidental death and dismemberment insurance, survivor benefits, short-term disability insurance, long-term disability insurance, flexible spending accounts, commuter benefits, and free BART passes for BART employees and eligible family members.

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