Senior Fleet Manager

18 hours ago

Oakland, California, United States BARTCA Full time
Job Summary

We are seeking a highly skilled and experienced Senior Manager of Fleet Management to join our team at BARTCA. As a key member of our operations team, you will be responsible for managing and directing the daily administration and operations of our fleet management division.

Key Responsibilities
  • Direct and manage the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy.
  • Oversee the administration of the District's EPN program, including coordinating information between the District and DMV, and administering third-party systems designed for monitoring driver's license information and generating motor vehicle reports.
  • Prepare written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors.
  • Develop and prepare bid specifications for vehicles and equipment for all District departments.
  • Assess funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements.
  • Administer the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment.
  • Conduct utilization and evaluation studies of the condition of the fleet on an ongoing basis.
  • Manage and monitor the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment.
  • Assist in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
  • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
  • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
  • Monitor developments and legislation related to assigned area of responsibility; evaluate impact upon district operations; recommend and implement equipment, practice, and procedural improvements.
  • Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
  • Participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
  • Serve as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues.
  • Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to track and structures maintenance programs, policies and procedures as appropriate.
Requirements
  • Bachelor's degree in facilities management, public administration, business administration, or a related field from an accredited college or university.
  • Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities.
  • Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Knowledge and Skills
  • Knowledge of operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program.
  • The principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment.
  • Techniques used for researching, analyzing and determining equipment needs and utilization.
  • Administrations, budgeting, and personnel management.
  • Bid specifications for acquisition of vehicles and equipment.
  • Applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation.
  • Funding constraints and regulations as they apply to BART or similar agencies.
  • Principles and practices of procurement, purchasing, ordering and requisitioning.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training, and performance evaluation.
  • Related Federal, State and local laws, codes and regulations.
  • Principles and practices of industrial safety policies and procedures.
  • Planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division.
  • Planning, organizing, and implementing cost effective programs for fleet operations.
  • Analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets.
  • Responding rapidly to handle non-standard service requirements.
  • Understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety.
  • Preparing, maintaining and using computer software programs to maintain records, reports and correspondence.
  • Communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors.
  • Using problem solving techniques to avoid or resolve fleet maintenance issues.
  • Implementing techniques used for researching, analyzing and determining equipment needs and utilization.
  • Selecting, supervising, training and evaluating staff.
  • Participating in the development and administration of division goals, objectives and procedures.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Establishing and maintaining effective working relationships with those contacted in the course of work.

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