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Senior Administrative Assistant for Support Services

2 months ago

Casselberry, Florida, United States City of Casselberry, FL Full time
Salary: $45, $56,680.00 Annually

Location: City of Casselberry, FL

Job Type: Full-time

Job Number: 00510

Department: Police

Division: Police Administration

General Overview

The Senior Administrative Assistant for Support Services plays a crucial role in providing clerical and organizational assistance to the Support Services Section of the City of Casselberry Police Department. This position requires a degree of independent judgment and action within the framework of established guidelines and policies.

Key Responsibilities

As a vital member of the team, the Senior Administrative Assistant will:
  1. Deliver clerical and administrative support to the Support Services Sergeant and the Training and Community Relations Section. (85%)
  2. Serve as the first point of contact for the Training and Community Relations Section, managing incoming communications and addressing general inquiries.
  3. Coordinate training registrations, lodging arrangements, and per diem requests for department personnel.
  4. Maintain and update the department's training database, ensuring accurate data entry and management.
  5. Draft correspondence for the Support Services Sergeant and other designated personnel.
  6. Organize and maintain files, preparing materials for the Training and Community Relations staff.
  7. Assist in the recruitment process by screening applications and organizing related materials.
  8. Ensure timely and accurate management of office correspondence, training records, and various reports.
  9. Utilize office equipment, including computers and printers, to perform job functions effectively.
  10. Create and manage social media content and advertisements.
  11. Process purchase orders and manage financial requests.
  12. Compile and prepare reports for the Training and Community Relations section and the Police Department.
  13. Exhibit initiative and judgment in planning and executing work responsibilities.
  14. Adhere to safety practices and complete required training in a timely manner.
  15. Follow all relevant laws, regulations, and departmental policies.
  16. Participate in departmental meetings and related activities.
  17. Manage public records in accordance with applicable laws.
Additional Responsibilities (10%)
  1. Assist with the management of training facilities used by external vendors.
  2. Provide backup support for the Police Administrative Services Coordinator, including payroll processing and budget management.
  3. Support the Accreditation Manager during departmental reaccreditation processes.
Emergency Management Role (5%)
  1. Actively participate in emergency response efforts as required.
  2. Support disaster preparedness and recovery initiatives as assigned.
Qualifications

To excel in this role, candidates should possess:
  1. Education: A High School Diploma or G.E.D. is required; a bachelor's degree is preferred.
  2. Experience: At least two years of experience in administrative or clerical support within a customer service or municipal context is essential.
  3. Licenses: A valid Florida Driver's license is required.
  4. Security Clearance: Background clearance from the Florida Department of Law Enforcement.
Skills and Abilities
  • Familiarity with local, state, and federal regulations.
  • Understanding of departmental policies and procedures.
  • Proficiency in customer service software and Microsoft Office Suite.
  • Ability to maintain composure in stressful situations.
  • Strong interpersonal skills for effective collaboration.
  • Commitment to the mission and values of the City of Casselberry.
Work Environment

This position is primarily office-based, requiring prolonged periods of sitting and the ability to lift up to twenty-five pounds.

The City of Casselberry offers a competitive salary and a comprehensive benefits package, including health insurance, retirement plans, and paid leave.

The City of Casselberry is an equal opportunity employer and a drug-free workplace.