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Office Coordinator

2 months ago

Westland, Michigan, United States Presbyterian Villages of Michigan Full time

Position Overview:

We are currently seeking a dedicated Office Coordinator to become an integral part of our vibrant team. This role is crucial in ensuring smooth operational processes within our organization.

About Us:
Presbyterian Villages of Michigan is a respected faith-based non-profit organization committed to providing exceptional senior living and services. We pride ourselves on fostering a supportive environment for both our residents and staff.

What We Offer:

  • Collaborative work environment.
  • Attractive salary package.
  • Comprehensive Paid Time Off.
  • Paid holidays.
  • Health insurance benefits.
  • Retirement savings plan with employer contributions.
  • Daily Pay options available.

Key Responsibilities:
As an Office Coordinator, you will:

  1. Oversee and manage departmental operations, including reception and communication systems.
  2. Participate in meetings, taking notes and preparing summaries as needed.
  3. Assist in the collection and processing of resident documentation.
  4. Maintain and report on various data and statistics.
  5. Support the collection of rent and manage monthly certification processes.
  6. Draft and respond to correspondence professionally.
  7. Guide residents, families, and visitors through our services.
  8. Organize and maintain appointments and schedules.
  9. Establish and uphold an efficient filing system.
  10. Respond to inquiries about our community.
  11. Conduct tours of our facilities.
  12. Maintain accurate records for residents and prospects.
  13. Gather information and assist in admission interviews.
  14. Request necessary supplies and equipment.
  15. Coordinate maintenance requests as needed.
  16. Plan and execute special events.
  17. Create newsletters and promotional materials using various software tools.
  18. Foster a positive customer service atmosphere through teamwork and professionalism.
  19. Attend relevant meetings and training sessions.
  20. Adhere to organizational policies and safety regulations.
  21. Perform additional tasks as assigned.

Qualifications:
Education:
High School Diploma or equivalent required. Ability to follow instructions and possess skills typically acquired through some college education or relevant experience. Proficiency in computer applications including word processing and spreadsheets is essential.

Certifications:
For HUD or MSHDA villages, a Certified Occupancy Specialist certificate is required within six months of hire.

Skills:
Strong communication and interpersonal skills are necessary to interact effectively with staff and visitors. Previous experience in a business office setting is preferred, particularly with subsidized housing programs.

Technical Proficiency:
Familiarity with Microsoft Office Suite and property management software is required.

Join us in making a difference in the lives of our residents while enjoying a fulfilling career.