Office Assistant

3 weeks ago


San Bernardino, California, United States CSUSB Full time
Job Summary

Under the direct supervision of the Associate Vice President, Faculty Affairs & Development, the Administrative Support Assistant will perform a range of clerical, secretarial, and general office support functions at varying levels of complexity.

Duties and Responsibilities
  • Perform standard clerical procedures and practices, including greeting customers by phone or in person, screening visitors and callers, and responding to routine inquiries.
  • Receive, sort, screen, and distribute standard and/or electronic mail, and draft/respond to routine inquiries.
  • Schedule meetings and appointments for the Associate Vice President and others, and monitor and maintain Faculty Affairs & Development calendars.
  • Set up and maintain conventional and electronic records and files, involving multiple filing systems.
  • Type and proofread documents, generate standard correspondence and documents, and process forms.
  • Maintain a ticketing system and collect and maintain data from known sources for standard records and reports.
  • Input and edit text or data for standard or preformatted reports, correspondence, or documents using an online system or standard software, and generate reports.
  • Complete verbal employment verification for faculty, track faculty schedules, and send and maintain notifications to colleges.
  • Assist with tracking paper for Student Evaluations of Teaching Effectiveness (SOTE) and digital maintenance, enter and maintain faculty updates to the campus catalogue, and track registrations.
  • Assist with event setup and preparation, schedule meetings, and under direct supervision, assist with tracking additional pay entries and emails.
  • Assist with making changes to the Faculty Affairs website and post approved social media notices, updates, photos, etc.
Minimum Qualifications
  • High School diploma or its equivalent and one year of experience in general office clerical work or one year of training in a vocational school/college.
Required Qualifications
  • Basic knowledge of applicable university infrastructure, policies, and procedures.
  • Working knowledge of English, grammar, spelling, and punctuation.
  • Ability to use standard office equipment.
  • Ability to use standard word processing and related computer software packages.
  • Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
  • Ability to perform basic mathematical functions.
  • Fundamental writing and presentation skills to effectively communicate standard information.
  • Ability to respond to routine inquiries and explain standard policies and procedures to others.
Preferred Qualifications
  • General knowledge of office methods, procedures, and practices.
  • Possess fundamental writing skills to effectively communicate standard information.
  • Ability to work cooperatively with a diverse campus community.
Compensation and Benefits

Anticipated Hiring Range: $3,505 - $3,600 per month

Classification Salary Range: $3,505 - $4,302 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental, and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.

Position Information

Work status: Full-time/Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: August 22, 2024

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).


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