Leave of Absence and Accommodations Specialist

1 day ago

Beverly Hills, California, United States Fashion Nova Full time

ROLE OVERVIEW

As a key member of the People and Culture team at Fashion Nova, you will play a vital role in ensuring compliance with leave and accommodation policies and regulations. This is a full-time, permanent position with an on-site schedule.

You will be responsible for managing the Americans with Disabilities Act (ADA) accommodation process for team members with disabilities, conducting interactive dialogue with employees, managers, and medical professionals to facilitate accommodations. You will also provide consultative guidance on complex leave and accommodation transactions, as well as educate the People and Culture team on policy updates.

In this role, you will ensure that all leave processes and accommodations adhere to state and federal regulations, while championing the company's vision, culture, and values. You will draft and propose revisions to leave policies in accordance with updates to state and government leave regulations, standard operating procedures, and other required documentation.

KEY RESPONSIBILITIES

Accommodation Administration:

  • Manage the interactive dialogue process with employees with disabilities to determine appropriate reasonable accommodations.
  • Ensure equal opportunity for individuals with disabilities by implementing and managing reasonable accommodations.
  • Maintain regular contact with managers, treatment providers, and employees regarding progress and status of accommodations.
  • Develop, implement, and conduct interactive dialogue procedures, processes, and best practices.

Leave Administration:

  • Maintain and improve a leave management process that ensures compliance with labor laws, creates policy consistency, and increases transparency.
  • Review and provide expert consultation on complex personal, medical, and statutory leave of absence and reasonable accommodation issues.
  • Provide expertise and training in policies and programs affecting different types of leaves and accommodations.

Overall:

  • Work collaboratively with managers to understand the diversity of business needs and employment opportunities.
  • Advise clients, People and Culture team members, and relevant stakeholders on updates to leave of absence policies.
  • Identify opportunities for transactional process improvements to better enable compliance with policy and streamline LOA and accommodation processes.
  • Track and report on leaves, relaying communication between team members and managers to facilitate smooth and timely returns to work.
  • Tactfully and discreetly solicit relevant documentation from employees and managers.
  • Maintain open lines of communication with managers, the General Counsel, and People and Culture team members.
  • Work with communication teams to educate employee populations on leave management policies and broadcasts important updates in a timely manner.
  • Draft, revise, and recommend revisions to leave policies and standard operating procedures.
  • Create and update required leave template letters, required documentation, and others.
  • Demonstrate fairness, impartiality, and integrity in decision making.
  • Interpret leave data reports to infer trends and identify recommendations for future policy or process improvements.
  • Create and distribute end-user reports as needed and assist People and Culture teams, employees, and other end users with understanding the data.
  • Stay current with latest industry knowledge, best practices, and federal and state laws.
  • Maintain proper use and safeguards of personally identifiable and protected health data consistent with privacy laws and university policy.
  • Adapt working approaches in response to received feedback.

ROLE REQUIREMENTS

  • Five or more years' experience in leave administration.
  • Expertise in U.S. government and state leave of absence regulations (e.g., FLSA, ADA, FMLA, the California Family Rights Act).
  • Ability to work collaboratively with stakeholders professionally and compassionately with excellent interpersonal skills and demonstrated emotional intelligence.
  • Familiarity with Equal Employment Opportunity (EEO) regulations and healthcare laws applicable to individual positions (e.g., HIPAA).
  • Experience in disability management, return-to-work administration, reasonable accommodations, and the interactive process.
  • Excellent written and oral communications skills and attention to detail, able to exercise discretion with confidential information.
  • Team-oriented self-starter with excellent relationship-building skills, able to work independently and proactively and provide support and guidance as needed on projects.
  • Demonstrated organizational and analytical skills, able to think strategically and creatively.
  • Ability to assist in the development and modification of company guidelines, procedures, policies, and documentation.
  • Ability to quickly gain familiarity with policies and procedures (e.g., vacation, compensation, EAP programs).
  • Proficiency with Microsoft Office.
  • Demonstrated sound judgment for making decisions with minimal supervision.
  • Demonstrated ability to effectively communicate with senior leadership.
  • SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential, or other similar certification.
  • English, additional language(s) an advantage
  • Schedule of this position: Monday – Friday | Core business hours | Onsite

BENEFITS

  • NEW state-of-the-art HQ upcoming in 2024
  • Formalized career paths for continued professional growth
  • Flexible Paid Time Off (PTO)
  • Comprehensive health insurance across Medical, Dental, and Vision
  • 401k match, with immediate vesting upon eligibility
  • Weekly catered lunches fully-stock kitchen pantry
  • Opportunities to travel for trade shows and vendor meetings
  • Summer Fridays Early Departure
  • Team bonding events and programs
  • Attractive employee discounts

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