Brokerage Administration Manager

2 weeks ago


Scottsdale, Arizona, United States HomeServices of America Inc Full time
Job Title: Brokerage Administration Manager

Berkshire Hathaway HomeServices Arizona Properties is seeking a highly skilled Brokerage Administration Manager to join their team in Scottsdale, AZ. As a key member of the brokerage department, this individual will be responsible for overseeing daily procedures, processing closed sales transactions, and providing support to sales associates and branch management.

Key Responsibilities:
  • Oversee staff and daily processes to ensure compliance and accurate processing of transaction files.
  • Provide work direction and training to staff and serve as a liaison with other departments.
  • Identify and resolve problems and inconsistencies to determine and initiate appropriate corrective procedures.
  • Evaluate and recommend changes in methods and procedures in assigned areas of responsibility.
  • Apply organizational policies and ensure adherence to departmental procedures.
  • Monitor and ensure entries are posted into the system properly.
  • Process closed sales transactions/contracts for commission payment, and calculate, verify, and enter and distribute commission funds.
  • Process reimbursements.
  • Data enter rentals and referrals into the back-office system.
  • Process open contract cancellations.
  • Provide support to the file review team and branch management by conducting a daily review of all open sales and lease transactions to ensure that file reviews are occurring regularly.
  • Maintain files and records and prepare and review reports.
  • Complete month-end and other reconciliations.
  • Respond to questions regarding commissions and research and resolve discrepancies.
Requirements:
  • Bachelor's degree in accounting, finance, business administration, or related field; or equivalent work experience.
  • Minimum of five years of real estate experience.
  • Real Estate license required; Broker license preferred.
Preferred Qualifications:
  • Prior supervisory/management skills.
  • Ability to lead meetings and conduct business under a variety of situations.
  • Effective interpersonal skills, leadership abilities, and ability to work as a member or a team-oriented environment.
  • Problem-solving abilities, attention to detail, and able to meet deadlines.
  • Ability to calculate figures; discounts, interest, commissions, and reconcile accounts.
  • Strong calculator and computer skills with Microsoft Office, including Excel, and working knowledge of computer-based accounting programs.
  • Effective oral and written communication skills.
  • Analytical and customer-service focus.
  • Ability to work in a team-oriented environment.
  • Ability to prioritize and handle multiple tasks concurrently.
Benefits:

Full suite of benefits, including Medical, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and PTO.

Location: Scottsdale, AZ 85254



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