Sales Coordinator
4 days ago
At DYWIDAG, we are committed to delivering exceptional infrastructure solutions that meet the needs of our clients. To support this mission, we are seeking a highly skilled Sales Coordinator to join our Post Tensioning and Repair & Strengthening division.
Main Responsibilities:
- Act as coordinating support to Sales Managers and Project Managers to ensure that ongoing projects are completed on-time and under budget.
- Create new projects within internal tracking systems and ensure all project information is accurate and included, as required by Sales Managers.
- Verify all orders and change orders received have an acceptable DYWIDAG commercial agreement in place and proper sales tax exemption certificates are on file (if applicable).
- Collect required project documentation including tax details, lien or bonding documentation, certificates of insurance, etc.
- Monitor ongoing project tracking systems to ensure accuracy.
- Ensure project related information is current and accurate within our internal ERP tracking system.
- Maintain accurate sales data in our internal CRM System.
- Maintain accurate project/order file containing all documentation within shared filing system.
- Generate accurate invoices for all shipments and services within 48-72 hours (or per contract allowance).
- Review monthly equipment rental report and invoices leased equipment as defined in the lease agreement.
- Document collection and process invoice credits as needed.
- Communicate professionally and effectively with internal and external project stakeholders in a timely manner.
- Generate and process sales quotes and sales orders, including setting pricing as needed.
- Release instruction to warehouse/s for sales order shipments.
- Generate Purchase Orders for non-stock special order items related to sales orders.
- Respond to project customer inquiries accurately and in a timely manner.
Requirements:
- Associate's degree or 3-5 years of related experience and/or training; 2-3 years of construction sales/project coordination experience preferred.
- Experienced with MS Office - Word, Excel, Access, PowerPoint, and Outlook.
- Experienced with sales and customer service skills.
- Ability to utilize ERP and other database systems.
- Problem solving skills required (define problems, collect data, establish facts, and draw valid conclusions).
- Active listening skills to understand variances in procedure relating to sales/project specific requirements.
Travel Requirements:
On rare occasion if a department meeting or training is scheduled, travel may be required.
Next Steps:
The next stages of our recruitment process could include telephone, face-to-face, or virtual interview with the Hiring Manager and a member of our HR team.
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