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Personal Executive Coordinator to the President

2 months ago

Austin, United States Lottery Full time
Position Overview

Are you someone who identifies as:

  • A meticulous and compassionate support professional?
  • Someone who takes pride in foreseeing needs before they arise?
  • Adaptable and flexible in various situations?
  • An innate organizer who enjoys creating order?
  • Highly effective and capable of executing tasks promptly and accurately?
  • Familiar with the local area and adept at managing travel and logistics?
  • Prepared to collaborate with a dynamic and inspiring leader who upholds the highest standards of excellence?

At our organization, we are curating a team of exceptional individuals who are resourceful and thrive on innovative problem-solving. We are dedicated to establishing a premier digital lottery brand, focused on expanding digital sales of official lottery games and launching global charitable initiatives.

SALARY: $65,000-$85,000*
BENEFITS: Comprehensive Health, Dental, and Vision Insurance Fully Covered by Employer
*UNLIMITED VACATION DAYS

We are in search of a Personal Executive Coordinator to assist the President of our organization. This role is pivotal in enhancing the President's productivity through personalized and timely assistance. To excel in this position, you should possess exceptional organizational skills, effective time management abilities, and the capacity to operate independently. Ultimately, you should be prepared for a variety of tasks.

Key Responsibilities:
  • Serve as the primary liaison among executives, staff, clients, and external partners
  • Facilitate the timely and accurate flow of information
  • Oversee calendar management and coordinate meetings
  • Support various ad hoc projects as needed
  • Conduct research and prepare information for diverse needs and projects
  • Organize travel arrangements efficiently
  • Manage personal tasks, including home-related needs, gifts, and shopping
  • Provide comprehensive administrative support without limitations.
Qualifications:
  • 5+ years of demonstrated experience as an executive or personal assistant
  • Proficient in MS Office applications
  • Skilled in utilizing technology (Zoom, Google Suite, Outlook, scheduling tools, etc.)
  • Bachelor's degree preferred
  • Adept at prioritizing daily tasks effectively
  • Ability to meet deadlines in a fast-paced and dynamic environment
  • Proactive in problem-solving with strong decision-making capabilities
  • Excellent verbal and written communication skills.

Desired Personality Traits:

Grit: We are determined individuals who see tasks through to completion and enjoy tackling challenges of all sizes.

Rigor: We are analytical and thorough in our decision-making processes, integrating information swiftly to take decisive action.

Collaboration: We prioritize teamwork, setting aside personal egos to discover the best solutions together.

Ownership: We embrace challenging responsibilities and take full accountability for our actions.

Curiosity: We possess a natural inquisitiveness, often delving deeply into topics of interest to uncover better insights.

Honesty: We value transparency and integrity, as they are foundational to building trust and fostering collaboration.