Administrative Specialist III

5 days ago

Milford, Connecticut, United States State of Delaware Full time
Job Summary

We are seeking an experienced Administrative Specialist III to join our team at the State of Delaware. As an Administrative Specialist III, you will provide administrative support in a variety of operational areas to a Division Director, Deputy Director, or head of a large operating unit or an administrative official typically at the upper management level.

Key Responsibilities
  • Represent the agency on behalf of the superior in providing guidance and consultations to all levels of management on policy questions and administrative matters.
  • Apply agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Create official agency word processing documents, maintain agency databases, and create and maintain spreadsheets.
  • Serve as a liaison with the public, clients, agency staff, and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assure effective coordination of operational functions, establish tracking and monitoring systems, and conduct follow-up to ensure effective resolution of matters.
  • Obtain, organize, and draft technical and administrative material necessary for public information or departmental use, collect and compile data to prepare reports and provide supporting documentation.
  • Analyze routine operating practices and procedures and make recommendations to ensure smooth and efficient office operation.
  • Maintain and control data and/or filing systems to ensure effective, accurate, and easily retrievable documentation of operations, program, and project activities.
  • May oversee or supervise lower-level employees.
Requirements
  • Two years of experience in coordinating administrative support operations, tracking workflow, and resolving problems, providing guidance and consultation to management, customers, and others on administrative matters.
  • Two years of experience in conducting research from multiple sources, analyzing data collected, and preparing reports, letters, and administrative documents.
  • One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.
  • One year of experience in using standard computer software programs for word processing, spreadsheets, or databases.
Working Conditions

This is a Casual/Seasonal position, which is a non-pension eligible position without healthcare and/or other benefits.

Selection Process

The application and supplemental questionnaire are evaluated based on a rating of your education, training, and experience as they relate to the job requirements of the position.

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