Executive Director

1 week ago

Lawrence, Kansas, United States Haskell Foundation Full time
Job Summary

The Haskell Foundation is seeking an experienced and dynamic Executive Director to lead our organization in achieving its mission to financially or otherwise support Haskell Indian Nations University (HINU) and its students. The successful candidate will work closely with the HF Board, HINU staff and faculty, local community leaders, the HF donor base, and other stakeholders to carry out the Foundation's objectives.

Key ResponsibilitiesFinancial and Legal Compliance
  • Oversee the approval of all disbursement vouchers to a third-party accounting firm, ensuring timely payment to vendors and third parties.
  • Monitor and reconcile any issues that arise with payments, ensuring compliance with financial regulations.
  • Review and deposit all check and cash donations received, as well as monitor payments received through digital means.
  • Review monthly Fund Balance Reports from the accounting firm, identifying any changes or modifications and communicating them to the firm via email.
  • Provide a monthly summary page of the Fund Balance Report to the HF Board.
  • Collaborate with external accountants and the Board President and Treasurer to develop and review financial statements and 990 tax returns.
Grant Management
  • Respond to and monitor grant inquiries, reporting grant activity summaries to the Board on a regular basis.
  • Collaborate with the Principal Investigator and Program Director to troubleshoot payment issues and ensure compliance with grant agreements and fund expenditures.
Grant Solicitations
  • Solicit grant opportunities that support the HF mission, determining whether to manage them in-house or outsource to a third-party grant writer.
  • Draft or review and approve all letters of inquiry seeking grant funding to the HF.
  • Track and provide interim and final reports as required by grantors.
Board Governance
  • Plan board meetings with the Chair, prepare and present the Executive Director Report at Board meetings.
  • Prepare occasional materials for discussion or dissemination as requested by the Board.
  • Keep the Board updated on important developments pertaining to HINU.
  • Provide monthly updates on the Fund Balance Reports and quarterly or annual Financial Statements received from external accountants.
  • Collaborate with the Board President and Treasurer on filing annual 990 tax forms.
Staff Hiring and Oversight
  • Supervise and support Haskell Foundation staff with day-to-day responsibilities for finance and administration, program, and development functions.
  • Responsible for management, hiring/firing of staff, ongoing evaluation, and implementation of annual salaries in consultation with the Board.
  • Provide ongoing training and mentoring for staff.
Communications and Public Relations
  • Communicate with the local newspaper as appropriate, handling reporter calls or questions regarding the HF or HINU.
  • Prepare news releases as necessary.
  • Update the Haskell Foundation website at least annually.
Promotion of Philanthropy and External Relations
  • Maintain a visible profile for the Haskell Foundation in the community by participating in events, seminars, and conferences.
  • Ensure the publication of 3-4 Newsletters each year to be sent to Haskell athletic alumni identified within the HF donor database.
  • Ensure a consistent process exists to continue adding to the HF donor database.
  • Ensure timely thank you letters or communications are sent to all donors, with the Executive Director as the signatory.
  • Host and prepare materials for periodic meetings with the Friends of Haskell, a group of prominent individuals with backgrounds in business, government, and education.
  • Represent the foundation to other foundations, philanthropic support organizations, and grantees.
  • Network in the community and participate in partnerships/collaborative opportunities with other Grantmakers and nonprofit organizations, as appropriate.
Qualifications
  • Bachelor's degree plus successful completion of various professional development courses.
  • Proven track record of success in a leadership position overseeing operations of an organization or program with exposure to foundations, while maintaining solid relationships with staff, board, donors, and community.
  • A minimum of three years of senior-level nonprofit organization experience is preferred.
  • Successful resource development, fundraising, and philanthropy experience.
  • Significant experience as a paid or volunteer leader at a not-for-profit organization.
  • Solid knowledge of accounting, budgeting, financial management, and marketing.
  • Extensive experience in leading the process of ongoing strategic planning.
  • Extensive experience in public speaking/public relations.
  • An entrepreneurial spirit, preferably including experience developing and implementing public-private partnerships to achieve community-wide social and economic goals.

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