Administrative Support Specialist

16 hours ago

Asheville, North Carolina, United States Center For Family Life Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the management of our school-based program. The successful candidate will provide essential administrative tasks, including maintaining attendance records, answering phones, and communicating with families across language barriers.

Key Responsibilities
  • Assist with daily administrative tasks, including maintaining attendance records, answering phones, and communicating with families.
  • Use translation services and creativity to communicate with families across language barriers.
  • Maintain online attendance databases and run regular data reports to check for accuracy.
  • Manage enrollment processes, transferring registration information from paper forms to online system and creating rosters in Excel.
  • Ensure that student files are up to date throughout the year.
  • Keep highly organized paper/electronic files and detailed spreadsheets.
  • Clean and organize office space; responsible for upkeep of technology, equipment, and office supplies.
  • Design and implement new systems to streamline administrative procedures.
  • Make and distribute copies of permission forms and flyers; compose and send email blasts with program announcements.
  • Translate program and parent outreach documents.
  • Provide sensitive interpretation services during conversations and interventions with students and families.
  • Contribute to the planning and execution of special events and other community-building activities.
  • Occasionally supervise and provide social-emotional support to program participants in groups and individually.
  • Attend weekly staff meetings and other mandatory professional development workshops.
Requirements
  • High School Diploma or Equivalency Diploma (BA, a plus)
  • 2 years of after-school program/office experience or currently in college
  • Good verbal and writing skills
  • Highly organized and able to manage time efficiently
  • Detail-oriented, dependable, and pro-active
  • Excellent organizational skills
  • Strong youth development background
  • Must love children, working in groups, and being part of a community
  • Flexibility and the ability to work well as a member of a team
  • Interested in managing and creating positive experiences for groups of youth, including participants with special needs and challenging behaviors
Working Conditions

Actively engage and interact with teens, parents, coworkers, and outside agency staff. Fast paced, high-energy environment. Work primarily in an office setting. Considerable time is spent at a desk using a computer.

Benefits

Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life, disability, and 403B retirement plan. Up to four weeks of paid vacation. Weekly individual supervision and ongoing professional development.

School Year Schedule

Full Time (35 hours per week). Monday to Friday, 10am to 6pm. One to two evenings, to be scheduled. Occasional holiday camps and extended professional development days.

Salary Description

$20.00 per hour

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