Administrative Support Specialist

5 days ago


Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

We are seeking a highly skilled Administrative Support Specialist to join our team at A Prentice Ray & Associates LLC. This role is ideal for a detail-oriented individual who is driven to provide exceptional support to our front office operations.

Key Responsibilities:
  • Travel and Training Support:
    • Assist with the preparation of staff travel and training arrangements.
    • Manage the travel workflow process while adhering to all timetables and deadlines.
    • Support employees with all travel arrangements as needed.
  • On-boarding Federal Employees and Managing Visitors:
    • Participate in federal employee on-boarding process.
    • Escort visitors for the executives and manage visitor passes.
  • Conference Room Support:
    • Make arrangements for meetings and manage conference room changes.
    • Act as the knowledge base for conference room scheduling.
  • Other Front Office Support Functions:
    • Provide backup support for the Administrative Officer.
    • Manage phone assignments and space assignments.
    • Perform a full range of support functions including greeting and communicating with customers.

Requirements:

  • College Degree
  • Responsible and flexible attitude with great communication and coordination skills
  • Consistent workload management of simultaneous tasks
  • Ability to maintain a high level of accuracy with attention to detail


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