Executive Support Specialist

3 weeks ago


Wauconda, Illinois, United States Carbery Group Full time
Job Title: Executive Support Specialist

Are you a highly organized and detail-oriented individual with exceptional communication skills?

We are seeking an experienced Administrative Assistant to provide administrative support to our senior leadership team. This is a fantastic opportunity to join the Carbery Group as a key member of our team, contributing to the success of our organization.

About the Role:

This Administrative Assistant will be responsible for providing high-level administrative support to our VPs, including calendar management, travel arrangements, and other administrative duties. The ideal candidate will have excellent organizational and time management skills, with the ability to work independently and prioritize tasks effectively.

Key Responsibilities:

- Provide administrative support to VPs, including managing calendars, scheduling appointments, and making travel arrangements
- Ensure a professional and organized front desk area, including conference rooms and waiting areas
- Greet and address the needs of all guests, including customers, vendors, and applicants
- Support security procedures, including issuing badges or visitor passes
- Order office supplies and reconcile supply orders
- Sort and distribute incoming mail, monitor postage meter, and prepare overnight mail and packages
- Draft and format written communications, including emails, memos, presentations, and reports
- Organize meetings, send calendar invitations, and reminders
- Manage Outlook calendar for VPs, including making appointments and travel arrangements
- Track expenses and prepare monthly reports
- Capture and record minutes during meetings

Requirements:

- High School Diploma/GED required
- Minimum of five years in a corporate front office/receptionist and/or administrative assistant role
- Proficient computer skills, including Microsoft Outlook and Excel
- Keen attention to detail, ability to exercise initiative, and work independently
- Strong judgment skills and high level of professionalism
- Organized, competent in key administrative skills, and ability to multi-task and manage priorities
- Microsoft Office experience, including calendar management experience
- Outstanding organizational and time management skills
- Familiarity with office equipment and applications
- Excellent verbal and written communications skills
- High degree of discretion and confidentiality required

What We Offer:

The successful candidate can expect a competitive salary range of $50,000 - $65,000 per annum, commensurate with experience.

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