Senior Administrative Coordinator
1 month ago
We are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Marathon Petroleum Corporation. As a key member of our organization, you will be responsible for providing administrative support to our executive leadership team, ensuring the smooth operation of our business processes, and contributing to the success of our company.
Key Responsibilities- Provide administrative support to executive leaders, including calendar management, travel coordination, and correspondence.
- Coordinate routine business processes, including monthly and quarterly business review content creation and distribution, leadership team calendar scheduling, and coordination of annual extended leadership team meetings.
- Manage and deconflict executive's calendar and appointments, provide executive with related material, and maintain current itinerary on a daily, weekly, and monthly basis.
- Coordinate travel for MPL Executive Leadership Team and produce an associated itinerary of events as well as process Concur business expense reports (BER) as needed.
- Schedule meetings and conference rooms along with any audio visual, catering, name plates, meeting materials, etc. for department events.
- Order and maintain department office supplies, distribute mail, maintain copier paper supplies, and ink cartridges, and complete other department administrative support tasks as requested.
- Manage records storage, records retention, and hold orders for the departments supported in accordance with MPC records management policies.
- Occasionally work outside normal business hours to assist with event preparation and facilitation as well as offer support during emergent situations (last-minute schedule changes, emergency events, etc.).
- Collaborate with Administrative Assistants and any other employees as needed to support MPL goals and initiatives.
- High School Diploma or equivalent is required.
- Strong computer proficiency including Microsoft Office Suite is required.
- Three to 10+ relevant work experience or Bachelors degree is preferred.
- Must be able to prioritize and deliver a wide range of routine and non-routine tasks simultaneously to meet deadlines.
- Strong attention to detail and accuracy.
- Ability to perform data analysis for delivery of insights.
- Self-motivated with demonstrated strong time management skills.
- Experience in planning and coordinating group functions.
- Excellent verbal and written communication skills.
- Ability to learn and use simple audio-visual software for Weekly What & While production.
- Ability to work with confidential information.
- Effective in establishing and maintaining positive working relationships with individuals both inside and outside of the company.
- Ability to work collaboratively and as part of a team.
Marathon Petroleum Corporation is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws.
If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at.
Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested.
A Human Resources representative will review your request and contact you to discuss a reasonable accommodation.
Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement.
Detailed benefit information is available at
hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.
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