Finance and Administrative Services Coordinator
2 weeks ago
The Finance and Administrative Services Support Specialist provides administrative, coordination, communication, organizational, analysis, research, and business services support and assistance to the Office of the Vice President for Finance and Administrative Services.
Key Responsibilities- Researches, investigates, and resolves discrepancies, questions, and issues related to assigned tasks.
- Coordinates and facilitates tracking, communications, planning, and follow-up on duties, responsibilities, tasks, projects, and administrative matters with all Finance and Administrative Services departments/directors.
- Performs administrative, clerical, and accounting functions in the Office of the Vice President for Finance and Administrative Services.
- Performs duties related to all Finance and Administrative Services departments and interdepartmental projects.
- Prepares and tracks reports and target completion dates and manages and monitors multiple projects, evening work required to meet strict deadlines.
- Coordinates projects/reports with other departments and divisions.
- Interacts with the public in a positive manner, answers questions regarding departmental matters, and provides excellent customer service.
- Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
- Seeks to solve problems, addresses concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
- Researches and prepares information for the Comprehensive Annual Financial Report, budget, and other reports and analysis.
- Processes confidential information and coordinates various projects.
- Prepares and transcribes meeting minutes.
- Assists in the preparation and delivery of the Board and Committee Agenda and Information Packets.
- Serves as liaison between the Office of the Vice President and the department and division of Finance and Administrative Services, disseminating information, tracking projects and assigned tasks, managing communication and coordinating division-wide events.
- Plans, develops, organizes, and coordinates event functions for the Office of the Vice President, including division meetings, staff meetings, V.I.P. on-site visits, special events and functions, division-wide professional development and special functions as assigned.
- Implements processes to ensure the proper information flow of the Office of the Vice President.
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