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Senior Project Manager

2 months ago

Bend, Oregon, United States Kirby Nagelhout Construction Full time
Job Summary

We are seeking a highly skilled and experienced Senior Project Engineer to join our team at Kirby Nagelhout Construction. As a key member of our project management team, you will be responsible for providing technical support to our construction staff and overseeing the construction process from start to finish.

Key Responsibilities
  • Preconstruction Support: Assist project teams in preconstruction efforts, including bid process and buyout, to ensure accurate and timely completion of projects.
  • Subcontract Management: Assist in developing and processing subcontracts and purchase orders through to completion, ensuring compliance with company policies and procedures.
  • Quality Control: Review submittals and shop drawings for accuracy and expedite for timely review to ensure quality and compliance with project requirements.
  • Project Tracking: Develop, update, manage, and utilize all tracking logs as needed to report the various project requirements, ensuring accurate and timely reporting.
  • Permitting and Compliance: Assist with permit process, deferred submittals, certificate of occupancy process, and AHJ requirements as required to complete the project, ensuring compliance with regulatory requirements.
  • Contract Management: Assist with compliance to owner contracts, including notice requirements, specified timeline, and required document submissions, ensuring timely and accurate completion of contracts.
  • Financial Management: Utilize and adapt company systems to owner required systems for financial and overall project management, ensuring accurate and timely financial reporting.
  • Schedule Management: Monitor and update project master schedule along with Project Manager and Project Superintendent, ensuring accurate and timely completion of projects.
  • Payroll and Compliance: Track and review both company and subcontractor certified payroll reports, when required, ensuring compliance with regulatory requirements.
  • Document Control: Maintain up-to-date lists of subcontracts and revisions, upload contract documents to Procore, and ensure they are complete and up to date.
  • Communication: Participate in project meetings and project walk-throughs, gather data and provide information for management reporting and cost reports, and maintain positive relationships with owners, architects, designers, consultants, and subcontractors.
  • Closeout Process: Assist in the overall project closeout process by producing as-built drawings for O&M documents and binders, and setup initial contacts and project information in Procore.
  • Submittal and RFI Management: Receive, review, forward, and track status of submittals, initiate, prepare, review, track, and distribute RFIs, and assist in preparation of bid packages.
  • Procurement and Inventory Management: Work with superintendent to establish a procurement log and track material procurement, and maintain all forms of documentation required for implementation of project controls.
  • Change Management: Assist with change management process including soliciting, receiving, and reviewing pricing and preparing owner change orders.
  • Quality Assurance: Track and inspect material and equipment deliveries, and assist in compiling reports regarding financial performance of the project.
  • Reporting and Communication: Assist in preparation of monthly owner project status reports, as required, attend project meetings and record meeting minutes, distribute meeting agendas and minutes, and take daily/weekly progress photos of the project as coordinated with the project Superintendent and upload to Procore.
  • Job Site Support: Assist Superintendent with job site orientations, assist Superintendent with on-site documents and document control, and assist Superintendent in the tracking and resolution of any non-conformance issues that arise through special inspections and design team site inspections.
  • Project Closeout: Assist in and/or complete project close-out as coordinated with the project assistant and PM.
Requirements
  • Education: Bachelor's degree in construction management or engineering-related field and/or minimum of 4-years experience in a construction-related support role.
  • Technical Skills: Intermediate to advanced computer skills with MS Office Suite, Project, Adobe, and Bluebeam, and experience with financial and construction project management software such as Sage 300 CRE and/or Procore.
  • Soft Skills: Solid organization, written and verbal communication skills, efficient in time management, the ability to multi-task and adhere to/meet deadlines, and a strong attention to detail.
  • Customer Service: Must have a strong customer-oriented approach (for internal/external customers) and demonstrated professional demeanor.
  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.