Administrative Support Specialist for Business Operations

6 days ago


Durham, New Hampshire, United States University System of New Hampshire Full time
About the University System of New Hampshire

The University System of New Hampshire is an institution that values diversity, inclusivity, and excellence in education. With a strong commitment to creating a dynamic learning environment, we offer comprehensive programs and services that cater to the needs of our students, faculty, and staff.

Salary Information

We are pleased to offer a competitive salary range for this position, with an estimated annual salary between $40,000 to $60,000, complemented by a comprehensive benefits package that includes medical, dental, retirement, tuition, and paid time off.

Job DescriptionJob Responsibilities
  • Provide administrative support for academic department chairs, including managing operational details and making decisions on behalf of the chair within established guidelines and policies.
  • Use initiative and knowledge of the departments to compose correspondence and other documents relating to administrative and general office procedures and policies.
  • Assist with expense reconciliation, facilitate/coordinate approved purchases through approved USNH channels, while maintaining a mindset of fiscal responsibility and sustainability.
  • Schedule appointments; arrange meetings and conferences; research files and records; and accurately prepare correspondence, reports, and other documents.
  • Monitor due dates for recurring academic calendar events and collect and report data regarding internal efforts and programs.
Course and Student Support
  • Prepare exams and other course materials requiring technical typing and including complex tables, charts, and graphs.
  • Work closely with faculty to anticipate and prepare course materials to meet course and faculty needs, be familiar with the course curricula and exam schedule.
  • Provide initial assistance to students with questions regarding classes, registration, permissions, etc., using established guidelines (course catalogs, departmental and college documents and established policies and procedures).
Department and Event Support
  • Serve as the communications hub for the departments by providing reception services, screening and referring calls, and disseminating information to administration, faculty, staff, students, and the general public.
  • Maintain and nurture strong working relationships with the business community both nationally and internationally, as well as other universities and colleges.
  • Work effectively with other College and campus departments, assist with hiring, training, and directing student workers, provide logistical, planning, and record-keeping support for department events.
Faculty Support
  • Prepare manuscripts, articles, and texts for publication; prepare materials in support of the promotion and tenure process, assist with making travel arrangements and preparing travel expense forms.
  • Responsible for preparing and drafting research reports and grant proposals, which include technical and statistical typing and the use of templates that require precise and detailed work.


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