Financial Operations Coordinator for the CFO

7 days ago


Pawtucket, Rhode Island, United States Pawtucket School Department Full time
Job Summary

We are seeking a highly skilled and detail-oriented Financial Operations Coordinator to provide confidential clerical, secretarial, and administrative support to the Chief Financial Officer (CFO) of the Pawtucket School Department.

About the Role

This is a 12-month non-union, non-exempt position that requires exceptional organizational skills, attention to detail, and proficiency in Microsoft Office Suite and Google Workspace. The successful candidate will be responsible for managing appointments, meetings, and events within Google Calendar or other scheduling systems, maintaining a confidential filing system, processing and maintaining liability reports, and providing reports as requested by the CFO or Controller.

Responsibilities
  • Provide Secretarial Support: Serve as a primary resource to the CFO and Controller, handling routine matters independently, and prioritizing tasks effectively.
  • Manage Scheduling Systems: Utilize Google Calendar or other scheduling systems to manage appointments, meetings, and events for the CFO.
  • Maintain Confidential Filing System: Organize and maintain a secure filing system for administrative, financial, and school-related records.
  • Process Liability Reports: Manage and maintain liability reports, as well as other financial documentation, as directed by the CFO.
  • Generate Reports: Provide reports as requested by the CFO, Controller, or other administrative staff.
  • Manage Special Projects: Collaborate with the CFO to assign and complete special projects, ensuring timely and accurate completion.
  • Process Purchase Orders: Manage purchase orders and financial records for the department, collaborating with the Controller on budget-related activities.
Requirements
  • Education: High School Diploma or equivalent required.
  • Experience: 3-5 years of experience in an Executive Assistant, Administrative Assistant, or similar role.
  • Skills: Proficiency in Microsoft Office Suite and Google Workspace, strong organizational skills, attention to detail, and ability to learn new software applications.
  • Physical Requirements: Frequently stand, sit, and walk in an office setting; occasionally lift or carry items weighing up to 25 pounds.
Benefits

This role offers a competitive salary and benefits package, including [insert estimated salary: $55,000 - $65,000 per year], based on experience and qualifications. The Pawtucket School Department is an equal opportunity employer and welcomes applications from diverse candidates.



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