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Project Coordinator

2 months ago

Ames, Iowa, United States Todd & Sargent, Inc. Full time
About the Role

Todd & Sargent, Inc. is seeking a highly organized and detail-oriented Assistant Project Manager to join our team. As a key member of our project team, you will play a critical role in ensuring the successful delivery of our projects.

Key Responsibilities
  • Project Administration & Scheduling
    • Assist in monitoring all aspects of projects to maintain schedule, ensure cost effectiveness, and track project allowances to meet budget goals
    • Primary approver on invoices
    • Have an understanding of any non-FFA permits that are needed and track those permits through completion to ensure they are submitted and approved
    • Ensure the equipment and materials buyout schedule is included in the master schedule
    • Serve as a cross-trained back up for the materials buyout process
  • Site Setup & Support
    • Develop slip contact list, maintain list throughout the project, and manage pre-slip check list
  • Communication & Support
    • Serve as the secondary to collect and file concrete and compaction test results
    • Responsible for weekly jobsite progress reports
    • Effectively communicate with owners, internal departments, subcontractors, superintendents, vendors, and suppliers in a timely manner
    • Understand the project expectations and communicate with all parties involved
    • Communicate daily or every other day with the jobsite Superintendent
  • Experience & Knowledge
    • One or more years of experience in project administration or construction industry (internship does count)
    • Excellent written and verbal communication skills
  • Office Culture
    • We work in a very casual office environment
    • Most employees wear jeans every day, and everyone (including our President) is on a first-name basis
    • We are very family-focused and try to provide employees with lots of opportunities to get to know each other
    • We have multiple social events throughout the year, such as summer grill-out lunches, potlucks, picnics, Christmas parties, sporting events, and more
  • Schedule
    • Standard schedule is Monday - Friday 8:00 am - 5:00 pm
    • Optional 'Summer' schedule is Monday - Thursday, 7:00 am - 5:00 pm, Friday 8:00 am - 12:00 pm
    • May have potential for some schedule flexibility