Financial Operations Manager
2 weeks ago
Join the New York Botanical Garden team as an Associate Controller, responsible for overseeing the Garden's financial operations, general ledger, and controls. This role plays a crucial part in providing financial management for the Garden's complex $100 million budget, which includes diverse revenue streams such as gifts, grants, contracts, government funding, endowment income, and earned income.
Key Responsibilities:- Supervise staff responsible for financial service operations, including accounts payable, cash disbursements, and general accounting.
- Work closely with the payroll unit and support its operations.
- Monitor working capital accounts and forecast the Garden's cash flow position to ensure sufficient funds for ongoing operational and capital investment requirements.
- Maintain banking relationships and oversee all bank reconciliations.
- Responsible for general ledger maintenance and analysis, working closely with the Controller and Budget team to prepare various financial analyses, forecasts, and reconciliations.
- Lead month-end close and support the Controller in managing deadlines and deliverables associated with year-end financial closings and financial statement preparation.
- Support all departments in recording and posting financial transactions, including both expense and revenue.
- Responsible for preparing and filing monthly and quarterly sales tax, as well as preparing and distributing Form 1099-NEC and Form 1098-T.
- Serve as a backup for the Controller.
- Collaborate with other senior management staff on special projects as required and support executive management in all areas of financial control and decision-making.
- As a member of the Garden's ERP Steering Committee, provide support, input, and recommendations regarding the Garden's financial software, currently Unit 4. Work with the Director of Financial Systems and the IT department to address issues and implement improvements in the Enterprise Resource System (ERP) or other related systems.
- With the Controller, review and document accounting designs, policies, and workflows for efficiency and knowledge transfer.
- Partner with the CFO and Controller on documentation and adherence with financial risk management procedures and related compliance.
- Related qualifications include a Bachelor's degree with a major in Accounting and CPA; five years of supervisory-level accounting experience within a non-profit environment.
- Strong managerial and collaboration skills.
- Excellent interpersonal, oral, and written communication skills.
- Strong financial systems background with experience in process redesign and quality improvement.
- Proficiency in managing complex information systems.
- Excellent analytical, financial management, and reporting skills.
- Proficiency in Microsoft Office applications, especially Excel.
- 20 Vacation Days
- 13 Paid Holidays
- 12 Sick Days
- Health and Dental Insurance Coverage
- 401K
- Pension Plan
Salary is commensurate with experience within the range of $150,000-$180,000. Please include a cover letter with your application.
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