Equity/Stock Administrator

4 weeks ago

San Jose, California, United States Intel Full time

Job Details:

 

Job Description:

Altera empowers customers to unlock the full potential of data through cutting-edge programmable platforms. In Q4 2023, Intel announced Altera will be reported as a separate business unit beginning on January 1, 2025 with ongoing support from Intel.

This will give Altera the autonomy and flexibility it needs to fully accelerate its growth and more effectively compete in the FPGA industry, which serves a broad array of markets, including the data centre, communications, industrial, automotive, aerospace and defence sectors.

This position is associated with that standalone business strategy and is expected to fully transition to a standalone company at some time in the future.

Role Summary:

The Equity Administrator is responsible for the administration of Altera's equity compensation processes, policies and programs. The Administrator provides process/program expertise and guidance to business and HR leaders.

The Administrator is a member of the Total Rewards team and owns the relationship with the stock plan administration vendor.

Role and Responsibilities:

  • Support balance legal entity transition for Intel and Altera Equity (e.g., system modifications), and assist with Morgan Stanley at Work Equity Edge Online ("EEO") testing for 1/1/25 readiness.
  • Manage day-to-day administration of the company's equity programs, including reviewing demographic, account and tax profile data transferred from Workday to EEO, processing grants, exercises, lapses, vests and payroll and tax reporting for equity compensation including, but not limited to performance stock, restricted stock units, non-qualified stock options.
  • Review RSU prelease vest reports for accuracy, including number of units, vested grants, employee tax withholding jurisdictions and rates before sending the approval to the vendor for release.
  • Coordinate with payroll on RSU vest reporting by ensuring the accuracy of data integration.
  • Closely work with the vendors to ensure employee tax withholding jurisdiction and rates are up to date.
  • Ensure managers submit new hire grants accurately and on time into Workday for the Compensation Committee's quarterly review and approval before transmitting the data into the EEO.
  • Monitor terminations, deceased employees and retirement eligible demographics to accurately and timely address the vesting and other equity related transactions.
  • Prepare weekly vesting payroll files for accelerations.
  • Perform annual FICA collection from retirement eligible employees.
  • Work with transfer agent(s) and third-party stock administrator(s) to ensure trades are settled in a timely manner.
  • Ensure accuracy and integrity of all equity data in record tracking systems and assist to process new grants.
  • Own stock plan support and continuous process improvement initiatives and respond to employee inquiries by coordinating with internal teams and stock vendors as appropriate to resolve issues.
  • Assist with preparation of Section 16 reports (Form 3, 4 and 5) and tables for 10Q/10K/Proxy filings.
  • Work with EEO platform as instructed from the Legal team on the list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans.
  • Participate in the resolution of stock related issues and inquiries, and document new processes or update documentation as required.
  • Provide adequate information and timely responses related to equity plans and transactions to Finance, HR, Tax, Payroll, Legal, and SOX Compliance departments to ensure effective equity transaction processing and financial reporting.
  • Manage company blackouts in partnership with Legal and vendor.
  • Reconcile equity award activity with the company records, the broker records, and the transfer agent on an ongoing basis.
  • Perform quarterly system, demographic and compliance audits.
  • Act as a backup for absence and redundancy (global equity admin).

Qualifications:

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

  • BA/BS degree or equivalent; or at least 5+ years of experience in lieu of the degree
  • Prior experience with Equity Edge Online
  • 3+ years of relevant work experience at a public or private company

Preferred Qualifications:

  • Prior experience with Workday
  • CEP certification is highly preferred
  • Comprehensive knowledge of various types of equity awards, programs, governing stock plan documents, share reserve tracking, and annual filings
  • Strong proficiency in Excel
  • Strong attention to detail and accuracy
  • Strong communication skills and customer service focus
  • Ability to work in a fast-paced and collaborative environment and adjust to changing priorities, to coordinate multiple equity platforms simultaneously

This position is not eligible for Intel immigration sponsorship.

Job Type:

Experienced Hire

Shift:

Shift 1 (United States of America)

Primary Location:

US, California, San Jose

Additional Locations:

US, Arizona, Phoenix, US, Oregon, Hillsboro

Business Group:

The Programmable Solutions Group (PSG) was formed from the acquisition of Altera.

As part of Intel, PSG will create market-leading programmable logic devices that deliver a wider range of capabilities than customers experience today.

Combining Altera's industry-leading FPGA technology and customer support with Intel's world-class semiconductor manufacturing capabilities will enable customers to create the next generation of electronic systems with unmatched performance and power efficiency.

PSG takes pride in creating an energetic and dynamic work environment that is driven by ingenuity and innovation.

We believe the growth and success of our group is directly linked to the growth and satisfaction of our employees.

That is why PSG is committed to a work environment that is flexible and collaborative, and allows our employees to reach their full potential.

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Position of Trust:

N/A

Benefits:

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as benefit programs which include health, retirement, and vacation.

Annual Salary Range:

$99,487.00-$149,235.00

Salary range dependent on a number of factors including location and experience.

Work Model for this Role:

This role will require an on-site presence.

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