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Office Operations Manager

2 months ago

Vacaville, California, United States Daniel Fraser - District Office Full time
Job Overview

Daniel Fraser's District Office, a leading insurance services provider, is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced environment.


Key Responsibilities
  • Office Administration: Manage office supplies, equipment, and facilities to ensure a well-organized and efficient workspace.
  • Team Support: Provide administrative support to the team, including scheduling appointments, managing calendars, and coordinating meetings.
  • Client Relations: Assist clients with inquiries, process paperwork, and ensure a positive customer experience.
  • Record Keeping: Maintain accurate records, files, and databases, ensuring confidentiality and compliance with company policies.
  • Financial Tasks: Handle basic accounting tasks such as invoicing, expense tracking, and budget management.
  • Communication: Serve as the primary point of contact for internal and external communications.
  • HR Support: Assist with HR functions such as onboarding new employees, maintaining personnel records, and coordinating training sessions.
  • Compliance: Ensure the office complies with all relevant regulations and company policies.

Requirements
  • Minimum of 3 years of office management or administrative experience, preferably in the insurance or financial services industry.
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Familiarity with office management software and tools
  • Basic accounting and financial management skills
  • Detail-oriented and proactive
  • Strong problem-solving skills
  • Ability to work independently and as part of a team
  • Professional and courteous demeanor