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Construction Project Coordinator

2 months ago

New York, New York, United States Solar Energy Systems, LLC Full time

About Us:

Solar Energy Systems, LLC (SES) is a premier provider of commercial solar electric systems, serving the Northeastern United States. With a strong foundation established in 1998, we are committed to delivering sustainable energy solutions across various states.

Key Responsibilities:

  • Ensure all customer contracts are fully executed before initiating project setup.
  • Monitor Change Orders, entering approved modifications into our project management system and collaborating with the Project Manager for necessary approvals.
  • Oversee project cash flow, reviewing billing discrepancies and working with Project Managers to enhance financial outcomes.
  • Participate in monthly Work In Progress (WIP) meetings, utilizing real-time data for informed decision-making.
  • Secure and input monthly cost completion data from Project Managers into the project management system.
  • Establish new projects in the system, including financial metrics as authorized by management.
  • Document project team assignments and manage administrative tasks related to Certificates of Insurance.
  • Prepare and send out monthly and weekly invoices to clients.
  • Handle AIA billing processes and ensure accurate customer billing.
  • Maintain up-to-date contact information for accounts payable representatives at client organizations.
  • Assist in managing open receivables and supplier/subcontractor invoices, ensuring accuracy before processing payments.
  • Generate purchase orders and confirm receipt of goods.
  • Administer and issue subcontracts, ensuring compliance with contractual obligations.
  • Collaborate with warehouse administrators to verify materials received.
  • Communicate effectively with Operations Managers, Project Managers, and Accounting regarding contract documents and billing modifications.
  • Support project managers as needed to ensure project success.

Qualifications:

  • Demonstrated resourcefulness and problem-solving capabilities.
  • Ability to thrive in a collaborative, matrixed environment.
  • Proficiency in various software applications, including ERP systems.
  • Minimum of two years of relevant experience.
  • Associate degree required; coursework in accounting or business is essential.
  • Bachelor's degree preferred.
  • Strong financial understanding and construction experience is advantageous.
  • Excellent written and verbal communication skills, along with strong organizational abilities.
  • Capacity to work independently, prioritize tasks, and drive projects to completion.
  • Good judgment and a strong focus on customer service.
  • Commitment to fostering a culture of teamwork, respect, and integrity.
  • Adherence to established policies and procedures.
  • Opportunities for advancement into Accounting and Project Management roles.

We offer a competitive compensation package along with exceptional benefits designed to enhance the lives of our employees and recognize their contributions. Our benefits include:

  • Comprehensive medical coverage with significant support for employee and family plans.
  • Fully covered dental and vision insurance.
  • Company-paid basic life insurance and long-term disability insurance.
  • A 401(k) plan with a generous employer match.
  • Flexible hybrid work schedule.
  • Paid Time Off.
  • Tuition reimbursement programs.
  • Attractive referral bonuses.
  • Weekly pay periods.

At SES, we are dedicated to creating a diverse and inclusive workplace and are proud to be an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, gender, age, disability, or veteran status.