Senior Administrative Assistant

5 days ago


Chicago, Illinois, United States Beacon Hill Full time
Senior Administrative Assistant

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Beacon Hill. As a key member of our Program Support team, you will provide high-level administrative support to our department leadership, ensuring the efficient coordination of meetings, conferences, and other key activities.

Key Responsibilities:
  • Executive Support: Provide comprehensive administrative support to department leadership, including managing calendars, scheduling meetings, preparing agendas, and handling correspondence.
  • Meeting Coordination: Organize and coordinate departmental and cross-departmental meetings, including preparing materials, setting up virtual and in-person meetings, taking minutes, and following up on action items.
  • Document Management: Prepare, edit, and distribute documents, presentations, and reports; ensure proper filing and retrieval of electronic and paper records.
  • Communication: Serve as the primary point of contact for internal and external stakeholders, handling inquiries and maintaining effective communication channels.
  • Project Management: Assist with special projects, research, and data analysis as needed; ensure timelines are met and deliverables are completed.
Requirements:
  • Experience: Minimum of 5 years of administrative or executive assistant experience, preferably in a nonprofit or mission-driven environment.
  • Education: Bachelor's degree or equivalent experience in business administration, communications, or a related field.
  • Skills:
    • Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
    • Strong communication skills, both written and verbal.
    • Proficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams).
    • Detail-oriented with strong problem-solving abilities.
What We Offer:
  • A competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A collaborative and inclusive work environment.
  • The chance to make a meaningful impact by supporting a mission-driven organization.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



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