Event Production Manager

5 days ago


San Diego, California, United States McFarlane Promotions Full time
Job Title: Event Coordination Manager

We're seeking a seasoned Event Coordination Manager to lead our team in producing impactful events and marketing campaigns. As a key leadership role, you'll oversee the planning, execution, and management of diverse events throughout the year.

Responsibilities:
  • Lead and mentor the operations team to ensure high performance and professional growth.
  • Establish and maintain operational policies and procedures to streamline processes and improve efficiency.
  • Foster a collaborative and positive work environment.
Event Planning and Execution:
  • Oversee the planning and execution of multiple events, ensuring all operational aspects are managed effectively.
  • Collaborate with the creative and marketing teams to align event logistics with the overall event vision and goals.
  • Develop detailed event plans, including timelines, budgets, resource allocation, and contingency plans.
Budget and Financial Management:
  • Develop and manage event budgets, ensuring financial targets are met.
  • Monitor and control event expenses, negotiating contracts with vendors and suppliers to achieve cost savings.
  • Provide regular financial reports to the executive team.
Vendor and Stakeholder Management:
  • Build and maintain strong relationships with vendors, sponsors, clients, and other stakeholders.
  • Negotiate and manage contracts with vendors and suppliers to ensure quality and cost-effectiveness.
  • Ensure compliance with all legal and regulatory requirements.
Quality Control and Risk Management:
  • Implement quality control measures to ensure the highest standards of service delivery.
  • Identify potential risks and develop mitigation strategies to ensure the safety and success of all events.
  • Conduct post-event evaluations to identify areas for improvement.
Strategic Planning and Innovation:
  • Develop and execute long-term strategic plans to enhance the company's event portfolio and operational capabilities.
  • Stay abreast of industry trends and innovations, incorporating best practices into the company's operations.
  • Drive continuous improvement initiatives to enhance operational efficiency and event quality.
Qualifications:
  • Bachelor's degree in Event Management, Business Administration, or a related field.
  • Minimum of 10 years of experience in event management, with at least 5 years in a senior leadership role.
  • Proven track record of successfully managing large-scale events and leading operational teams.
  • Strong financial acumen, with experience managing event budgets and financial reporting.
  • Excellent organizational, communication, and negotiation skills.
  • Ability to thrive in a fast-paced, dynamic environment and handle multiple projects simultaneously.
  • Proficiency in event management software and other relevant tools.

McFarlane Promotions is an award-winning full-service Event Production & Promotions firm dedicated to creating unforgettable events for a wide range of clients and different industries. We combine seasoned knowledge with inspiration and ingenuity, transforming venues (physical and digital) and providing your guests with truly unique experiences.



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