Corporate Operations Assistant
2 weeks ago
S3, Inc. is a rapidly growing woman-owned small business that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries.
Headquartered in Huntsville, AL, the company operates under an ISO 9001/AS9100 certified Quality Management System. With a staff comprising 70% veterans, S3, Inc. prides itself on its mission-focused leadership and above-industry standard benefits.
Job DescriptionThe Administrative Assistant to the CEO will perform high-level administrative support duties, including preparing reports for management, scheduling conferences, responding to inquiries, and providing information in line with policies and procedures.
This role may also involve supervising junior-level staff and performing various data input assignments, which may be confidential.
Responsibilities- Perform a variety of administrative support duties, such as customer service tasks, relaying and resolving routine telephone and/or staff walk-up inquiries, scheduling calendar items and meetings, generating standard documents and correspondence, processing forms, performing data entry, and establishing and maintaining records.
- Receive and process materials appropriate to the assigned department, such as correspondence, memos, agendas, minutes, charts, permits, legal documents, orders, requisitions, ordinances, reports, and manuals.
- Perform data input assignments, entering data, drafting, editing, revising, and printing letters, tables, reports, and other material using Microsoft Office products.
- Provide friendly, professional customer service skills, responding to escalated customer service issues, and serving as a liaison with other departments on administrative and/or operational matters supported by corporate policies.
- Sort, screen, and distribute incoming and outgoing mail, draft responses to corporate-level inquiries, prepare photocopies, operate office equipment, establish, maintain, process, and update files, records, certificates, and/or other documents.
- Manage calendars, phone/e-mail, travel, and contacts using Microsoft Outlook, schedule and manage meetings, coordinate video teleconferences and conference calls, and organize meals if required.
- Compile, catalog, and maintain configuration control of corporate-level information stored on the secure digital vault (data storage devices).
- Sort and file records, mail, forms, and other documents according to established corporate filing procedures.
- Assist with proofreading, formatting, and data input on Excel Spreadsheets, PowerPoint, and Word documents.
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