Office Manager

5 days ago

Pueblo, Colorado, United States City of Pueblo, CO Full time
Job Description: The City of Pueblo, CO is seeking a highly motivated and organized Administrative Support Specialist to join our City Council team. As an integral member of our office, you will provide exceptional support to our elected officials, ensuring seamless day-to-day operations.

Salary Range: $65,876.16 - $80,661.12 Annually

In this role, you will be responsible for coordinating complex administrative tasks, providing high-level support to City Council members, and managing office operations. Your duties will include preparing meeting materials, coordinating travel arrangements, handling correspondence, and maintaining accurate records.

About the Role:
As an Administrative Support Specialist, you will work closely with city officials, staff, and the public to achieve our goals. You will be responsible for:

Key Responsibilities:
  • Coordinate and prepare City Council Work Session meetings, ensuring timely and efficient execution.
  • Prepare, transport, and set up necessary materials for all weekly and special City Council meetings.
  • Attend evening, weekend, and special City Council meetings as required.
  • Respond to inquiries, complaints, and general correspondence from citizens, community groups, elected officials, and other individuals via various channels.
  • Investigate and act on inquiries, complaints, or correspondence, forwarding relevant information to City Council, the Mayor's Office, or other departments as needed.
  • Conduct research and compile data for document preparation, computer entry, and project coordination.
  • Interpret policies, rules, and procedures, relaying information to others using judgment, tact, and sensitivity.
  • Plan and arrange attendance for conferences, dinners, seminars, events, and travel for City Council members, working closely with the Mayor's Office administrative staff.
  • Maintain the City Council budget, perform bookkeeping and financial tasks, pay invoices, and track expenditures.
  • Purchase office and meeting supplies while monitoring the City Council budget.
  • Establish and maintain office operations procedures, making recommendations for improvements to workflow and office efficiency.


Requirements:
  1. Bachelor's degree from an accredited college or university and a minimum of two years of progressively responsible administrative support experience.
  2. At least sixty semester hours of post-high school coursework at an accredited college or university and a minimum of three years of professional, progressively responsible administrative support experience.
  3. At least thirty semester hours of post-high school coursework at an accredited college or university and a minimum of four years of progressively responsible administrative support experience.
  4. A high school diploma or equivalent and a minimum of six years of progressively responsible, high-level professional administrative support experience.

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